734 Administrative Assistants jobs in Valenzuela

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Application Question(s):

• Do you have any experience in a Pharmaceutical Industry?
• How many years do you have an experience in Pharmaceutical Industry?

Work Location: In person

Location: Makati

Job Type: Full time

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.
• Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

JOB SUMMARY:

To ensure efficient servicing of our agents & client's needs in policy issuance and other documentation through and orderly, well organized and timely system of recording and encoding of all policy information.

ROLES & RESONSIBILITIES:

• Provided needed After Sales Support to the agents and clients
• Safekeeping of company properties such as fixed assets, accountable forms, and office supplies
• Compute premium and other policy chargers
• Prepare Monthly Statement of Accounts to Agents/Clients
• Prepare policy, endorsements and other related documentation
• To provide timely and accurate submissions of assigned reports

SKILLS & QUALIFICATIONS:

• Graduate of any 4 year business course
• Have and experience in insurance is an advantage but not a requirement
• Computer literate and is well versed in Excel and Word
• Must have a good communication skills

OTHER REQUIREMENTS:

• Willing to be under agency
• Available as soon as possible

Job Types: Full-time, Fixed term, Fresh graduate

Contract length: 12 months

Pay: Php17, Php18,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Duties and Responsibilities:

1. Answering phone calls
2. Maintaining files and records
3. Email and other communication tools
4. Drafting and proofreading emails, letters, and other documents
5. Receiving and sending correspondence
6. Encoding
7. Word processing
8. Spreadsheets
9. Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details

Cyberbacker is hiring a Full time Administrative Support Specialist role in Makati, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Evening
• Tuesday: Evening
• Wednesday: Evening
• Thursday: Evening
• Friday: Evening
• Expected salary: ₱25,000 - ₱35,000 per month

Job Responsibilities:

The IT Admin Support is responsible for providing day-to-day technical and administrative support to ensure the smooth operation of the company's IT systems, office connectivity, and related infrastructure. This role involves managing routine IT operations, coordinating with vendors, and supporting internal users on software, hardware, and network concerns.

● Oversee BAU (Business-as-Usual) IT operations, ensuring all systems and services run efficiently.

● Provide support for office internet, Wi-Fi connectivity, and troubleshoot related issues.

● Manage and support office facilities technology, including CCTV systems and conference room (FR) equipment.

● Coordinate software purchase processes, including billing, license tracking, and renewals.

● Administer and support Google Workspace (G Suite) for internal users.

● Handle domain registration, renewal, and management.

● Provide support for Microsoft Office applications.

● Inspect, configure, release, and coordinate repair and maintenance of company laptops.

● Document IT processes, maintain inventory records, and provide reports as needed.

Job Qualifications:

● Bachelor's degree in Information Technology, Computer Science, or a related field.

● Proven experience in IT support, systems administration, or a similar role.

● Knowledge of network troubleshooting, G Suite, Microsoft Office, and hardware maintenance.

● Strong organizational and problem-solving skills.

●Ability to manage multiple tasks and work effectively under minimal supervision.

• Graduate of a Bachelor's in the business or office administration field
• Proficient in MS Office applications
• With or without 6 months of relevant work experience
• Work hours: 8:00 AM – 5:00 PM, Monday to Friday

Email your CV to

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading distributor of fasteners and Class-C components, serving automotive, heavy truck, military, and industrial markets across the U.S. and Mexico. They leverage advanced supply chain solutions - including Vendor Managed Inventory, kitting, and custom logistics - combined with ISO-certified quality and operational excellence. Our client partners with large-scale manufacturers to streamline procurement, reduce costs, and deliver reliable, end-to-end materials management solutions.

About the Role

The Administrative Support Specialist will provide essential administrative and data-entry support to the Sales and Purchasing teams. This role is designed to take over routine, transactional tasks, ensuring accuracy, timeliness, and smooth operations while freeing senior team members to focus on strategic work. The ideal candidate is resourceful, proactive, and able to work independently in a virtual, geographically distributed environment, balancing multiple priorities and collaborating effectively with multiple managers.

What you'll do

• Support Sales and Purchasing teams with routine administrative tasks, including data entry, price library updates, and ERP system updates.
• Follow task guidance, including Loom tutorial videos and SOPs, with minimal supervision.
• Balance and prioritize multiple tasks while reporting to both Sales and Purchasing managers.
• Ensure accuracy, completeness, and timeliness of all assigned work.
• Identify opportunities to improve processes, increase efficiency, and streamline administrative workflows.
• Collaborate effectively with team members across multiple time zones, maintaining clear and prompt communication.
• Learn and adapt to new tools, processes, and workflows, including ERP systems, Excel, SharePoint, and Loom.

What You Bring

• Bachelor's degree in Business, Administration, or a related field preferred.
• At least 3 years of experience in administrative, sales support, or operations roles.
• Proactive, self-starting mindset with the ability to take ownership of tasks without constant supervision.
• Strong multitasking, prioritization, and time-management skills.
• Quick to learn new tools, processes, and software, including ERP systems (Profit 21 preferred) and Microsoft Excel (pivot tables, formulas, queries).
• Resourceful and forward-thinking, with the ability to identify efficiency improvements.
• Strong attention to detail and accuracy in all tasks.
• Excellent communication skills, capable of collaborating effectively with a distributed, virtual team.
• Experience in distribution, inventory management, or ERP systems is highly desirable.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people's career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.