5,090 Administrative Assistant I jobs in the Philippines

Duties and Responsibilities:

• Implements/enforces of company policies and procedures as embodied in Employees Code of Discipline.
• Attends/responds to employee inquiries
• Ensures that the building maintenance is in place in accordance with the Good Warehousing Practices (GWP).
• Manages a filing system of employee records and other relevant information which may be needed by the business unit. Ensures that 201 files of the employees are updated and intact.
• Manages distribution and payment of utilities and bills.
• Handles and manages the Petty Cash Fund for ILO including the replenishment of the funds in accordance with existing guidelines on Petty Cash Fund.
• Works alongside with HRCAD in the recruitment of positions required by the business unit. Prepares and facilitates submission of accomplished Personnel Requisition Form (PRF) to HRCAD
• Endorses the orientation of newly hired employees to the immediate superior and ensures that the needed requirements to immerse the new employee to the business unit are met.
• Verifies and reports on benefits claims and payments in relation to employee's benefits.
• Prepares timekeeping and payroll report. Ensures on-time submission of the same to F & A for processing.
• Administers employee files and records in order to ensure accurate payment of benefits and allowances. Maintains an updated record of employee's leaves.
• Facilitates preparation of Incident Report (IR) and drafting of Notice to Explain (NTE)/Notice of Resolution (NOR) and ensures that all cases are in accordance to Company's Code of the Discipline in consultation and knowledge of ILO Head.
• Manages request for office supplies, uniforms, reimbursement of repair and maintenance of computers and office equipment, trainings, etc.
• Submits copy to HRCA Head matters pertaining to Code Of Discipline (COD), employee benefits and other people related matters prior to implementation.
• Prepares complete, accurate and timely submission of weekly and monthly reports to ILO Head.
• Handles and manages the Petty Cash Fund (PCF) for ILO including the replenishment of the funds in accordance with existing guidelines. PCF shall be subject to surprise and unannounced cash count from designated Officers, including the ILO Head.
• Uploads Admin reports and records to NAS.
• Ensures that all reports should be with the knowledge and approval of the department/business unit head and/or designate.
• Responsible in defining and writing the business requirement specifications of processes for automation update/revision.
• Fully adheres to the company's code of discipline.
• Performs other tasks that the ILO Head and/or Head of Operations may assign from time to time.

Job Specification or Qualifications:

• College Graduate
• Experience with payroll is a plus
• Exposed to fast moving consumer goods.
• Computer literate.
• Strong interpersonal skills

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• On-site parking
• Paid training
• Pay raise

Ability to commute/relocate:

• Carmona: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your asking salary range?
• Is your salary still negotiable?

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

The administrative office oversees daily administrative operations, coordinates staff, manages schedules, handles paperwork such as government compliance and permits, acts as the receptionist, manages vendor relationships, supports budgeting, ensures policy compliance, and maintains an organized, efficient office environment to support Babyluxx Spa's smooth functioning.

Qualification:

• Male or Female
• BS Management graduate or any related course
• With atleast 1-2 years experience in procurement and supply inventory
• Must be computer literate
• Good in communication skills
• With driving skills and driver's license is an advantage

Duties and Responsibilities

· Purchase the following for all centers

a. Medical Supplies and Equipment

b. Office Supplies

c. Maintenance supplies

· Receive and review purchase orders/request documents

· Develop and monitor purchasing policies of all centers

· Negotiate contracts with suppliers

· Safekeeping and files all documents such as P.O forms., transmittal forms

· Track inventory levels of supplies in central office.

ADMIN CLERK / OFFICER RELIEVER

· Central Office Support Admin Officer and Cashier, providing support to the office and handling all transactions and reports need by the central office.

· Oversee and provide feedback on the performance of the administrative staff at the branch.

· ensure that the policies and procedures established by management are being properly followed

· Perform other tasks that may be assigned from time to time

Job Types: Full-time, Permanent

Pay: Php14, Php15,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Interested applicants may apply in person or send their applications to:

Morfe, Ceneta & Co., CPAs

Address: Unit /F South Center Tower, 2206 Market Street, Madrigal Business Park, Ayala Alabang, Muntinlupa City

Or send the requirements to the following email addresses:

Ms. Mercedita M. Rodriguez, Chief Human Resource Officer

Email:

Kindly write the following in the subject line of your email application:

( FULL NAME ) - ( POSITION APPLYING FOR )

For inquiries, you may reach the HR Office at these numbers:

Phone Number:

QUALIFICATIONS

• Graduate of any business-related course
• At least 1-2 years
• of administrative experience preferred
• Strong attention to detail and multitasking skills
• Proficient in MS Office and general office tasks (filing, scanning, scheduling)
• Excellent communication and interpersonal skills
• Can work under pressure and handle confidential information
• Proactive and customer-oriented attitude

ROLE SUMMARY

Our client is looking for an Administrative Assistant whose primary responsibilities involve data entry and administrative tasks, with a slight focus on accounting.

WORK SCHEDULE: 9:00 AM – 6:00 PM Australian Standard Time (7:00 AM – 4:00 PM Philippine Standard Time)

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

• Handle data entry
• Provide administrative support
• Provide accounting and client support
• Manage documents and collection
• Provide research support
• Perform ad-hoc tasks as needed by the business
• Journal weekly stock takes for corporate QLD stores
• Journal weekly sales and perform bank reconciliation to the point-of-sale system; reconcile daily cash takings for Corporate QLD stores
• Assist in the preparation of weekly reporting results for Corporate QLD stores
• Manage the accounts payable inbox (e.g., process RSO invoices, respond to AP queries)
• Process amortization journals and maintain schedules for RSO invoices
• Review and process employee reimbursement submissions in line with company policy.
• Assist with weekly payment list (including flagging non-corporate store invoices due for payment) and batching of invoices.
• Manage accounts receivable (e.g., create both accounts receivable invoices and
• follow up on outstanding collectibles)

QUALIFICATIONS:

• Bachelor's degree in finance preferred
• Fresh graduates are welcome to apply
• Experience using Oracle NetSuite ERP is highly regarded but not essential
• Strong organization, oral and written communication skills
• Strong attention to detail required
• Aptitude in data management and customer relationships
• Ability to function in an autonomous environment—independent worker, self-directed

What awaits you upon securing the position?

• Attractive compensation
• Assured allowances
• Leave credits
• Overtime Pay
• Night differential benefits
• Comprehensive health and life insurance
• 13th-month salary bonus
• We provide the necessary equipment

Other Details

• Full Time
• Permanent WFH set-up
• Job Type: Full-time

Job Type: Full-time

Benefits:

• Health insurance
• Life insurance

Work Location: Remote

Job Summary:

Responsible for the on-time submission of required reports and documents for billing; (Sales, Invoice, Receiver Authorization, Receiver Certification.

Responsibilities:

• Provides excellent customer service at all times.
• Attends to customer inquiries and complaints for immediate action and solution.
• Monitors delivery merchandise in the department
• Receives, together with officers, items either from the direct supplier or from warehouse
• Ensures accuracy in the documentation and physical count of merchandise received and released from the store
• Keeps inventory records including defective stocks, accessories, premium items and other appliances.

Qualifications:

• Technical knowledge in POS
• Computer literate
• Attention to detail
• Customer Focus
• Technical Competence
• Organizational Skills
• Analytical Skills
• At least High School Graduate, Senior High School Graduate, Vocational Course or Bachelors Degree

Job Types: Full-time, Permanent

Pay: Php16, Php18,000.00 per month

Benefits:

• Additional leave
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Manila: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

JOB TITLE: ADMINISTRATIVE ASSISTANT

Key Responsibilities:

• Coordinate clinical notes requests and follow-ups with clinics and doctors.
• Manage client reminders and handle phone calls with professionalism and courtesy.
• Monitor the shared inbox, ensuring timely saving, renaming, and forwarding of attachments to the relevant person-in-charge (PIC).
• Maintain accuracy in invoice processing by saving and renaming invoices within the billing system.
• Update and maintain tracking sheets, including upcoming appointments, once notes and reports are received.
• Demonstrate proactive communication on Microsoft Teams and collaborate effectively with the team.
• Suggest and implement process improvements to enhance efficiency.

Qualifications:

• Proven experience in administrative or support roles, preferably in a healthcare or client-facing environment.
• Excellent written and verbal communication skills with a professional phone manner.
• Strong attention to detail and time management.
• Clear written and spoken English; confident on the phone.
• Comfortable with spreadsheets and structured filing.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and collaboration tools such as Microsoft Teams.
• Ability to multitask, prioritize tasks, and work independently with minimal supervision.
• Familiarity with billing systems or healthcare documentation is an advantage.

Job Types: Full-time, Permanent

Pay: Php20, Php25,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Application Question(s):

• Experience in Medical or Health industry customer service or admin task
• Experience in invoicing or handling billing inquires / account

Experience:

• Administrative: 2 years (Preferred)

Language:

• English (Required)

Work Location: In person

• Role Description
• This is a full-time, on-site role for an Administrative Assistant located in Pasay. The Administrative Assistant will be responsible for providing comprehensive administrative support, including managing phone calls, scheduling appointments, organizing files, and performing other clerical duties. The role also involves assisting executive staff with administrative tasks and ensuring the smooth day-to-day operations of the office.
• Qualifications

•

• Proficiency in Administrative Assistance and Executive Administrative Assistance

•

• Strong phone etiquette and professional communication skills

•

• Clerical skills, including file organization and appointment scheduling

•

• Excellent written and verbal communication skills

•

• Ability to work efficiently in an office setting and complete tasks on time

•

• Demonstrates professionalism, reliability, and genuine concern for the quality of work

•

• Proactive, detail-oriented, and has a strong sense of responsibility and commitment to the role

•

• Experience in a similar role is an advantage

•

• Bachelor's degree in Business Administration, Office Management, or a related field

**We're looking for a dependable, detail-oriented Administrative Assistant who can keep our operations organized and on track — both in the office and remotely.

⸻

What You'll Do

• Manage email inbox and schedule appointments

• Organize and maintain files (digital & paper)

• Prepare emails, reports, spreadsheets, and basic documents

• Coordinate with suppliers, clients, and service providers

• Perform basic bookkeeping/data entry tasks

• Handle occasional errands and in-office admin work

• Maintain confidentiality of sensitive information

• Manage online stores
• Manage social media accounts***⸻

What We're Looking For

• Proven experience in admin, office coordination, or similar role

• Strong organizational skills & attention to detail

• Proficient in Google Workspace or Microsoft Office

• Excellent written & verbal communication skills

• Basic knowledge of Acctg ( invoicing, creating vouchers, encoding, etc)

• Reliable, self-starter attitude — able to work independently

• Based in/near Marikina for in-office days

• Owns a laptop + reliable internet

⸻

Perks & Details

• Hybrid work setup (1–2 days in office, rest remote)

• Potential to transition to permanent employee after probation

⸻

Perks & Details

• Hybrid work setup (2 to 3 days in office, rest remote)

• Potential to transition to permanent position after probation**