1,011 Admin Hr Supervisor jobs in the Philippines

POSITION SUMMARY:

Performs various administrative and support functions which include general office administration, purchasing and inventory, digital data storage and archiving, renewals of business permits, registration and overall management of Company properties.

ESSENTIAL FUNCTIONS:

1. Office Administration

1.1 Ensures that the office is opened before arrival of employees at the start of any workday and is locked and secured at the end of the day.

1.2 Checks and ensures cleanliness and orderliness of the office spaces and upkeep of Company properties and equipment i.e. aircon, electrical, lighting etc.

1.3 Manning of the reception area in the absence of the receptionist/telephone operator and as secretary of the Office of the President, if needed.

1.4 Supervises the daily function of the Tea Ladies/Janitors in the conduct of their activities and provides assistance, when needed.

1.5 Manages and monitors the daily schedules and deployment of messengers to ensure prompt delivery and pick-up of documents/collections including relative liquidations of petty cash advances.

1.6 Preparation of request for payments and monitoring of on-time settlements on rental, utilities and confirmed/delivered POs.

1.7 Supervises the incoming (deliveries) and outgoing (disposal) of office supplies and/or other tangible Company assets, manning of office repairs/construction and secures gate pass from building admin, if necessary.

1.8 Maintains properly labelled key duplicates of all office rooms and cabinets for safekeeping while keeping record of Company vehicles' duplicate keys endorsed to Accounting.

2. Fixed Assets

2.1 Handles fixed assets requisitions (i.e. furniture, IT and office equipment, company vehicles etc.) from sourcing out of quotations, drafting of memo for approval of the authorized signatories and issuance of PO.

2.2 Tagging/labelling of fixed assets and conducts regular physical inventory based on Accounting's latest lapsing schedule.

2.3 Ensures regular maintenance and on-time LTO registration/renewal and insurances of all Company vehicles.

3. Non-Fixed Assets

3.1 Handles office supplies requisitions of all departments upon receipt of the OFEX form, review of requests, PO issuance and dispatch of items.

3.2 Safekeeping, releasing, monitoring of acceptable inventory level and timely replenishment of office supplies and forms prior to reaching the reorder point.

3.3 Ensures that all accountable forms are compliant with the prescribed requirements of BIR and are covered by CAS permit or ATP whichever is applicable.

3.4 Conducts weekly and monthly count of all supplies and forms to ensure that the physical count tally with the balances on record/registers.

4. Digital data storage and archiving

4.1 Manages the PDMS database (scanning and labelling)

4.2 Monitors the pick-up and retrieval movement of file boxes stored in the Company's off-site storage, Lane Archive.

4.3 Conducts regular review of files inventory at Lane Archive and coordinates with respective department heads for the proper disposal of files more than 10 years.

4.4 Ensures that the digital archiving of the Company is compliant to the BIR Revenue Regulation

5. Permits and Licenses

5.1. Maintains and safekeep copy of all signed agreements relative to vendors, office spaces (HO and branches) and equipment leases.

5.2 Conducts semi-annual review of accredited vendors and outsourcing of new candidates while ensuring that the Company deals only with legit suppliers.

5.3 Handles applications and/or on-time renewals of registration Company vehicles and business permits for all office spaces.

5.4 Maintains well organize and up to date copy of all permits and licenses.

6. Others

6.1 Handles Admin audit requirements i.e. SGV, ISO, internal audit etc.

6.2 Other tasks that may be assigned from time to time

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

1. Sales Support and Coordination

• Monitor incoming sales inquiries from Facebook, email, SMS, calls, and walk-ins.
• Assign leads appropriately to sales associates and follow up on pending conversions.
• Maintain daily updates on the Sales Monitoring Sheet and Client Contact Sheet.

2. Documentation and Reporting

• Ensure complete and accurate preparation of Sales Forms, quotations, job orders, and client contracts.
• Maintain an updated master file of all prospects, ongoing negotiations, and closed deals.
• Submit weekly and monthly sales reports to the GM, including KPIs and sales trends.

3. Team Supervision

• Oversee and support the performance of Sales Admin Assistants and sales associates on documentation-related processes.
• Conduct regular performance reviews and provide coaching for improvement.
• Coordinate with field sales teams to ensure alignment in client requirements and scheduled treatments.

4. Customer Relationship Management

• Ensure timely follow-up with clients for proposal updates, job order confirmations, and post-treatment feedback.
• Maintain positive and professional communication with both new and returning clients.
• Address basic client concerns and escalate complex issues to Sales Supervisor or GM.

5. Process Compliance

• Implement sales-related SOPs in alignment with company standards and ISO protocols.
• Monitor the submission and filing of contracts, proposals, and service agreements.
• Ensure that sales documentation complies with company policies and regulatory requirements.

6. Marketing and Promotional Support

• Assist in the organization and tracking of promotional campaigns and events.
• Coordinate with Marketing Specialists for materials needed for client presentations.
• Provide support in lead generation through administrative outreach efforts.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or a related field.
• At least 2–3 years of experience in sales administration, with 1 year in a supervisory role preferred.
• Strong organizational and documentation skills.
• Proficient in MS Excel, Google Sheets, and CRM tools.
• Excellent communication, coordination, and follow-through skills.
• Experience handling social media inquiries and prospect pipelines is an advantage.
• Detail-oriented, with the ability to multitask and manage time effectively.
• Familiarity with pest control services or service-based industries is a plus.

About the Role

The Admin Supervisor will be responsible for overseeing and managing the overall office administration operations. This role ensures smooth day-to-day office functions, efficient vendor coordination, and effective support for internal teams. The Admin Supervisor will lead the administration team in delivering high-quality services and solutions to support business operations.

Key Responsibilities

• Office Administration & Movement: Manage and coordinate office relocation, workspace arrangements, and seating plans.
• Room & Facility Management: Oversee meeting room bookings, availability, and maintenance to support business needs.
• Logistics Support: Handle logistics requests, including supplies, equipment, and office resources to ensure seamless operations.
• Vendor Management: Liaise with suppliers and service providers, ensuring quality service, timely deliveries, and compliance with company policies.
• Procurement & Bidding: Manage bidding processes for services and supplies, ensuring cost efficiency and adherence to procurement standards.
• People Management: Supervise the admin team, providing guidance, performance management, and training to ensure effectiveness and growth.
• Compliance & Policy Implementation: Ensure adherence to company policies, health and safety standards, and local regulations.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 3–5 years of experience in office administration or facilities management, with at least 2 years in a supervisory role.
• Strong organizational, negotiation, and vendor management skills.
• Excellent leadership and people management abilities.
• Proficiency in MS Office and familiarity with procurement processes.
• Strong communication and interpersonal skills.

Qualifications:

• Bachelor's degree in Business Management, Office Administration or any business related field.
• Proven experience in administrative or office management roles (at least 2–3 years).
• Minimum of 3 years of experience in managerial/supervisory role.

Key Responsibilities:

• Lead and supervise administrative staff; assign tasks, monitor performance, and ensure proper delegation of duties.
• Maintain compliance with legal and organizational standards.
• Coordinate the maintenance and repair of office facilities and equipment.
• Liaise with external vendors and service providers for facility-related needs.
• Review and approve administrative expenses to ensure cost-effectiveness.
• Serve as a liaison between departments to ensure smooth information flow and coordination of administrative support.
• Handle incoming communications and correspondence directed to the admin department.
• Monitor office supplies inventory and coordinate procurement of needed materials and equipment.
• Identify areas for process improvement and implement enhancements to boost administrative efficiency.

Work Conditions:

• Office schedule from Monday to Saturday
• Full-time position
• Some travel may be required for marketing events, conferences, or client meetings.

Job Summary:

We are looking for a highly organized and results-driven Admin Supervisor to join our growing team in the waste management industry. The Admin Supervisor will oversee and manage administrative operations, ensuring accurate and timely reporting, proper consolidation of company assets, and effective supervision of the administrative team. This role requires strong leadership, excellent organizational skills, and effective time management to ensure smooth coordination between departments and efficient workflow.

Key Responsibilities:

• Supervise and lead the administrative team, ensuring tasks and responsibilities are carried out efficiently.
• Accurately prepare, review, and submit reports to management on a daily, weekly, and monthly basis.
• Consolidate and maintain updated records of company assets, equipment, and resources.
• Implement systems for effective data management, filing, and documentation.
• Coordinate with operations, finance, HR, and motorpool/facility teams for reporting requirements.
• Monitor compliance with company policies, procedures, and government regulations.
• Handle correspondence, office management, and administrative logistics.
• Provide support in planning, scheduling, and execution of administrative activities.
• Train, guide, and evaluate administrative staff to ensure high performance.
• Recommend process improvements for efficiency in administrative and reporting functions.

Qualifications:

• Bachelor's degree in Business Administration, Management, or any related field.
• Minimum of 3–5 years of supervisory or administrative experience, preferably in the waste management, logistics, or industrial sector.
• Strong leadership and people management skills.
• Excellent organizational skills and time management abilities.
• Proficient in MS Office (Word, Excel, PowerPoint) and database management systems.
• Detail-oriented with strong analytical and reporting skills.
• Ability to handle confidential information with integrity.
• Strong communication and interpersonal skills.

Job Type: Full-time

Pay: Php30, Php37,000.00 per month

Benefits:

• Health insurance
• Paid training

Work Location: In person

Unify CX
is looking for an extraordinary
Admin Supervisor
to join our motivated and ambitious team.

Role:
Admin Supervisor

Work Location/Setup:
Philippines | Onsite

Shift Schedule:
5-day work week | Shifting Schedule | Graveyard

Benefits:
Day 1 HMO | Day 1 Life Insurance

What Will You Do?
The
Admin Supervisor,
oversees daily administrative operations to ensure smooth and efficient support for all departments within the UnifyCX organization. This role includes managing office supplies, supervising admin staff, coordinating facility maintenance, monitoring compliance with company policies, and supporting HR and finance with necessary documentation. The Admin Supervisor ensures that administrative processes align with business goals, promotes a productive work environment, and handles vendor coordination and internal communications as needed.

• Oversee and manage all administrative functions across PH sites.
• Ensure timely billing and processing of all payables.
• Coordinate with vendors to ensure on-time delivery of agreed services and deliverables.
• Track, document, and address vendor or agency issues through formal written correspondence.
• Maintain consistent availability of office supplies, including stationery, pantry equipment (e.g., coffee machines), and restroom consumables.
• Manage meeting room bookings and scheduling.
• Manage, monitor and update the internal FreshService ticketing system, daily.
• Ensure the availability of third-party personnel according to scheduled shifts.
• Oversee courier and letter dispatches, maintaining accurate delivery records.
• Support logistical arrangements for company activities and events.
• Monitor inventory and consumption of office supplies, equipment, and cleaning materials.
• Develop and maintain an efficient global documentation and filing system.
• Handle vendor management, including contract negotiations and renewals.
• Assist in business continuity planning and implementation.
• Support internal and external audit requirements, including gathering and compiling necessary artifacts.
• Manage procurement of equipment and supplies for all locations.
• Prepare financial, SOP, maintenance and other regular reports for Facilities.
• Assist with budgeting, cost control, monthly tracking and cost optimization initiatives.
• Support project management and contribute to business expansion plans.
• Oversee company vehicle management and scheduling.
• Monitor compliance with statutory and regulatory requirements.
• Manage asset tracking and inventory control across both locations.
• Liaise and coordinate with internal departments and external vendors, across all sites.
• Serve as the primary point of contact for administration-related matters, supervising activities such as general office management, stationery verification, petty cash, courier services, pest control, and housekeeping.
• Handle any/all ad hoc assignments as requested by Senior Facilities personnel.

Who You Are
To be considered, candidates are expected to have the following:

Required Qualifications

• Degree in Business Administration, Management, or a related field.
• 5–8 years of proven experience in administrative management, preferably in a supervisory or leadership capacity.
• Minimum of 5 years' experience working in a BPO environment.
• Strong verbal and written communication skills.
• Demonstrated client-facing skills, with the ability to manage relationships and address concerns professionally.

Preferred Qualifications

• Bachelor's degree in Business Administration, Management, or a related field
• At least 2–3 years of experience in an administrative or supervisory role
• Background in BPO or shared services industry is a strong advantage
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office management tools
• Ability to manage multiple tasks and work under pressure
• Strong leadership and team management abilities
• Familiarity with procurement and vendor management processes
• Detail-oriented and proactive in problem-solving
• Expertise in cost forecasting, budgeting, and financial reporting for facilities management, with the ability to control costs while maintaining high operational standards.
• Knowledge of industry-specific regulations, including labor laws, health and safety, and data security standards, relevant to the BPO/call center industry.
• Understanding of compliance in maintaining the physical workspace according to international standards, especially in a high-volume environment.
• Advanced communication skills with the ability to effectively collaborate with senior management, employees, and external stakeholders.
• Experience in managing facilities for global operations, especially in diverse geographic locations.

Who We Are
unifyCX is an emerging Global Business Process Outsourcing company with a strong presence in the U.S., Colombia, Dominican Republic, India, Jamaica, Honduras, and the Philippines. We provide personalized contact centers, business processing, and technology outsourcing solutions to clients worldwide. In nearly two decades, unifyCX has grown from a small team to a global organization with staff members all over the world dedicated to supporting our international clientele.

At unifyCX, we leverage advanced AI technologies to elevate the customer experience (CX) and drive operational efficiency for our clients. Our commitment to innovation positions us as a trusted partner, enabling businesses across industries to meet the evolving demands of a global market with agility and precision.

unifyCX is a certified minority-owned business and an EOE employer who welcomes diversity.

• Graduate of Bachelor of Science in Business Administration or any related courses.
• With at least more than 6 months of working experience as Branch Supervisor or Admin Supervisor.
• With customer service, office/branch management and administrative task experience.
• Able to understand and deal with branch concerns and processes.
• Able to create reports and propose plans and projects.
• Must be well organized and keen on details.
• With good communication skills in both oral and written.
• Knowledgeable with the use of MS Office applications is an advantage.
• Willing to be assign in Pandi, Bulacan

Office Hours: Monday to Friday 8:00am to 5:00pm / Saturdays 8:00am to 12:00nn

Job Type: Full-time

Pay: Php15, Php18,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Paid training

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person

WE'RE HIRING

Position: Admin Supervisor

Location: One Edison Guadalupe , Lahug , Cebu City

We are looking for an organized and dependable Admin Supervisor to help us oversee leasing and tenant / homeowner concerns. The ideal candidate is a good communicator and problem solver, who is detail-oriented and enjoys working with people.

MAIN RESPONSIBILITIES:

• Oversee maintenance, security, and tenant / homeowner concerns.

•Coordinate repairs and improvements with trusted contractors and service providers.

• Ensure compliance with property policies and regulations, and maintain good tenant relations.

• Prepare simple budgets and expense reports.

QUALIFICATIONS:

• With 1–2 years of work experience (experience in the property field is a plus, but not required).

• Graduate of any business, hospitality, psychology, or related course.

• Organized, good in communication, and has problem-solving skills.

• Comfortable in using both English and Filipino.

• Knowledgeable in MS Office applications.

If you're interested, kindly send your resume to this email

JOB SUMMARY

The Admin Supervisor is responsible for ensuring that the organization's administrative operations run smoothly and efficiently. This role involves leading a team, managing safety and security across all branches and offices, overseeing facility maintenance, and handling procurement of necessary supplies and services. The Admin Supervisor ensures that everything is in place so the organization can provide excellent service to its customers.

In this position, the Admin Supervisor plays a key role in keeping the organization ready to serve. They manage day-to-day operations, make sure facilities are safe and well-maintained, and ensure that all needed resources are available. Strong leadership and problem-solving skills are essential for this role, as the Admin Supervisor works to keep everything running smoothly and efficiently.

DUTIES AND RESPONSIBILITIES

• Leads and manages a team of administrative professionals, setting performance expectations, providing regular training, and fostering a culture of improvement. Monitors team performance through evaluations and feedback, while ensuring effective communication and collaboration across departments.
• Develops and enforces safety and security protocols across all branches to protect staff, customers, and assets. Manages incident response, access controls, and emergency plans, while ensuring all team members are trained in safety and emergency procedures.
• Oversees facility maintenance and repairs, ensuring all branches are safe, functional, and well-maintained. Manages preventive maintenance schedules, coordinates with contractors, and handles budget planning to maintain high facility standards efficiently.
• Handles procurement of goods and services, manages vendor relationships, and ensures timely and cost-effective purchasing. Oversees inventory control, maintains procurement compliance, and ensures accurate documentation of transactions and supplier performance.
• Ensures facilities, equipment, and supplies are always ready to support business operations. Coordinates with departments to align support services with company goals, proactively addresses operational issues, and drives continuous process improvement.
• Actively participates in company events, meetings, and team-building activities to foster team cohesion and alignment with corporate objectives.
• Strictly complies with the company's code of behavior, SOPs, and memos, while consistently embodying and promoting the organization's core values.
• Performs additional tasks as assigned by superiors, contributing to the overall operational efficiency and security of the organization.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Facilities Management, Operations Management, or a related field.
• With supervisory or managerial role experience.
• Experience in administration, facilities management, or procurement preferred.
• Experience with safety protocols and security measures.
• In-depth knowledge of safety and security regulations, building maintenance practices, and procurement processes.
• Excellent organizational, problem-solving, and decision-making abilities.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels.
• Proficient in Microsoft Office Suite and relevant facility management or procurement software.
• Takes responsibility for completing tasks accurately and on time.
• Anticipates and addresses issues before they become problems.
• Reliable and consistent in meeting commitments.
• Build positive relationships and works well with others.
• Pays attention to details and avoids overlooking tasks.
• Finds solutions to problems quickly and effectively.
• Acts with honesty and maintains high ethical standards.
• Keeps a positive and enthusiastic attitude at work.
• Manages time and priorities efficiently.