What Jobs are available for Accounts Receivable Specialist in the Philippines?

Job description:

DUTIES AND RESPONSIBILITIES:

• Doing Admin work such as receiving invoices, scheduling itineraries and maintaining organized file systems for the department.
• Assists the other team members in reconciling revenue accounts.
• Collaborates with the other team members to reconcile accounts receivable on a periodic (at least weekly).
• Answering email queries received in the AR mailbox.
• Generating reports and statements for internal use.
• Accomplishes accounting and organization mission by completing related results as needed.

QUALIFICATIONS AND REQUIREMENTS:

• Graduate of BS in Business Administrations (Financial Management, Accounting Management) BS in Accounting Information System, BS in Accountancy, and any other accounting and finance courses.
• With 6 months to 1 year experience related to Accounts Receivable.
• Excellent communication skills, both written and verbal.
• Good knowledge in SAP Business one and MS Office.

Job Type: Full-time

Work Location: In person

Job Objective: (Impact to Business)

• Managing the Global Accounts Receivable process through NetSuite and managing the collection process.

• This role is responsible for the full order to cash process which includes creating and sending invoices to customers, application of cash receipts, follow-up delinquent payments and collaborating with delivery team, sales and customer experience.

Job Responsibilities: (Scope and Limitations of Functions)

• Responsible for invoicing customers, collection of customer purchase orders, monitoring of customer payment platforms like SAP Ariba, etc.

• Responsible for customer maintenance after Customer master approval and monitoring the salesforce to NetSuite interface.

• Responsible for the preparation of AR aging and estimated credit loss reserve calculation

• Responsible for the collection efforts for uncollectible accounts.

• Assist in the cash forecasting process

• Execute general ledger account reconciliations, accurate reporting, and data verification

• Report data to assist with the budget vs actual analysis

• Support timely monthly financial close, including assigned journal entries, balance sheet account reconciliations and cash reconciliations.

• Partners closely with related stakeholders to proactively identify issues and opportunities for process improvements and efficiencies.

Job Skills: (Specialized Technical Expertise/Competencies)

*Includes soft skills as well

• Adept in Accounting and Corporate Financial Principles, especially Accounts Receivable or Order to Cash
• Deep understanding of the various accounting processes, especially Accounts Receivable or Order to Cash

• Ability and willingness to maintain confidentiality and prudence

• Ability to multitask, prioritize, and organize efficiently

• Has good communication skills and customer service

• Exercises adaptability, flexibility, good working relationships and collaboration and has a growth mindset
• Good problem solving and analytical skills

• Preferably with working experience in
Oracle NetSuite or has worked on other accounting systems

• Proficient in MS Office, especially Excel (intermediate to advanced)

Job Requirements:

(Educational Attainment, Certifications)

• Bachelor's degree in accounting, business accounting, or finance

• Minimum 3 years of working experience

Job Location: BGC, Taguig | Hybrid Setup | Night shift

Overview
Working at Atlassian
Atlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity. Interviews and onboarding are conducted virtually, a part of being a distributed-first company.

This is a remote position. To help our teams work together effectively, this role requires you to be located in the
Philippines
.

Are you an experienced Accounts Receivable Specialist with a good sense of humor, a rock-solid work ethic, and a love for detail? If so, we've got a home for you here in our Accounting team. We've built a truly extraordinary team of Accounting professionals who take their jobs, but not themselves, seriously. Some of your responsibilities will include manual invoicing, cash application, customer refunds, and supporting our customer advocates with payment-related queries. You will also handle the core accounting responsibilities of Atlassian and hold high standards for processing transactions. As an Accounts Receivable Specialist you will collaborate with our global team and roll up your sleeves to handle invoice processing, customer management and other related transactions.

Responsibilities
Responsibilities and duties for this role:

• Process all daily transactions settled by checks and bank transfers and download bank statements
• Identify and allocate payments both in the ordering system and in the accounting system for partners and customers
• Responsible for invoicing manual contracts within the standard payment terms reflected on the contracts
• Process customer refunds and/or withholding tax forms; includes setting-up payments in global banking platform
• Prepare monthly reconciliations, as needed, includes but not limited to bank reconciliations
• Work closely with customers and partners to ensure all cash receipts are accounted for correctly
• Responsible for investigating unallocated payments and reconciliation of undeposited funds account
• Perform customer collection procedures on outstanding receivables
• Provide clear communication to management related to upcoming payments, disputes and potential write offs
• Assist in maintaining department goals and other goals as may be deemed necessary by management
• Evaluate processes and initiate improvements to increase operational efficiency
• Be a team-player and be willing to take on other responsibilities that may be assigned to you

Qualifications
On your first day, we'll expect that you have the following:

• A degree in Accounting or Finance
• Excellent communication and problem-solving skills
• Have 3 to 5 years experience as an Accounts Receivable Specialist
• Your organizational skills are superb and you manage time well
• Have worked previously with a multinational company, preferably in a public company environment (SOX)
• Must have strong system skills (MS Excel); Experience with ERP systems (SAP, Oracle, Netsuite, etc.) preferred.
• Are highly analytical and strategic – emphasis on automation, and constant improvement

More About Our Team
You will be a member of the Atlassian Accounting Team responsible for AR, Revenue, AP, GL, Fixed Assets, Prepaid, and Accruals. In this role, you will work with various members of the Accounting team in addition to working closely with the suppliers, procurement and business owners to meet weekly, monthly, and quarterly deliverables.

We believe that the unique contributions of all Atlassians are the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.

Benefits & Perks
Atlassian offers a wide range of perks and benefits designed to support you, your family and to help you engage with your local community. Our offerings include health and wellbeing resources, paid volunteer days, and so much more. To learn more, visit

.
About Atlassian
At Atlassian, we're motivated by a common goal: to unleash the potential of every team. Our software products help teams all over the planet and our solutions are designed for all types of work. Team collaboration through our tools makes what may be impossible alone, possible together.

We believe that the unique contributions of all Atlassians create our success. To ensure that our products and culture continue to incorporate everyone's perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.

To provide you the best experience, we can support with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team during your conversation with them.

To learn more about our culture and hiring process, visit

.

PRIMARY RESPONSIBILITIES

• Apply customer payments received by wire, check, ACH or credit card.
• Invoice sales orders daily ensuring paperwork - customer purchase order and shipping documentation - is complete and accurate.
• Process credit application by reviewing Dunn and Bradstreet reports for credit worthiness including recommendation for credit line and terms.
• Research and solve payment discrepancies.
• Process return merchandise authorization (RMA) and credit memos.
• Make collection calls to customers on past due balances and open invoices to ensure payment is made timely and within terms.
• Team with Order Fulfillment Specialists to ensure orders are not released for accounts that are past due or over their credit limit.

ADDITIONAL RESPONSIBILITIES

• Generate and distribute Excel spreadsheets reports to management, i.e. Daily Cash Reports.
• Generate, print and distribute daily Invoice History Reports.
• Prepare, generate and distribute Weekly Aging Reports for regional managers via email.
• Prepare weekly manual deposits.

KNOWLEDGE AND SKILL REQUIREMENTS

• Minimum 2 years of accounts receivable experience and knowledge
• Associates degree
• Prior experience with MAS or Oracle
• Excellent attention to detail and follow-up
• Ability to multi-task
• Ability to handle interruptions and work in a fast paced environment
• Works well in a team environment with a diverse group of people

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes
  
  information skillfully.
• Interpersonal Skills—the individual maintains confidentiality, remains open to others' ideas and exhibits
  
  willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly

Job Brief

We are seeking an experienced Accounts Receivable Specialist to join our finance team. In this role, you'll play a critical part in maintaining the financial health of the organisation by ensuring all receivables are managed accurately, efficiently, and in compliance with internal policies and Australian accounting standards. This is an Office-based role.

Responsibilities:

Generate and issue customer invoices in line with contractual terms

Monitor accounts receivable ledger to ensure timely collection of outstanding debts

Reconcile customer accounts and resolve payment discrepancies promptly

Maintain accurate and up-to-date AR records and reports

Assist in month-end closing and reporting activities related to accounts receivable

Respond to customer queries and manage payment follow-ups

Ensure compliance with internal controls, approval workflows, and accounting regulations

Collaborate with sales and operations teams to address billing or contract discrepancies

Identify and implement opportunities to streamline AR processes and improve cash flow

Stay up to date with changes in accounting standards that may affect AR operations

Requirements:

Bachelor's degree in Accounting, Finance, or a related field

Minimum 3 years of experience in an accounts receivable or finance role

Sound knowledge of Australian accounting standards and compliance

Proficiency in Xero, including experience working across multiple Xero files

Familiarity with tracking categories in Xero for reporting and analysis

Advanced skills in Microsoft Excel for reconciliations and reporting

Exceptional attention to detail and problem-solving skills

Strong communication skills, both written and verbal

Experience managing high-volume invoicing and complex receivable cycles

Ability to work effectively under pressure and meet deadlines

Desirable:

Previous experience working with Australian companies

Exposure to AR automation tools or workflow management systems

Experience handling foreign currency receivables or payment platforms

Software Proficiency:

Xero

Microsoft Excel (Pivot Tables, Lookups, Reconciliations)

Experience with accounting or finance platforms preferred

Education:

Bachelor's Degree in Accounting, Finance, Business Administration or equivalent

Personal Attributes:

Detail-Oriented – You have a sharp eye for accuracy and anomalies

Proactive – You take ownership of tasks and follow through independently

Organised – You manage time well and handle competing deadlines

Collaborative – You work well across departments and teams

Reliable – You ensure deliverables are met consistently and without follow-up

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Be a part of our fast-growing team and unchain all the possibilities

We are looking for a Accounts Receivable Specialist to manage collections, billing inquiries, and invoicing for enterprise clients. You will follow up on outstanding accounts, resolve discrepancies, and coordinate with hospital AP departments to ensure timely payments. This role requires strong communication skills, experience with ERP systems, and the ability to maintain accurate financial records while building positive client relationships.

You will provide the best service to our partner brands by performing these tasks:

• Manage and monitor outstanding invoices from hospitals, healthcare systems, and other enterprise clients.
• Follow up via email and phone on past-due accounts to ensure timely collections while maintaining positive relationships.
• Research and resolve discrepancies or payment disputes by coordinating with clients and internal teams.
• Work with hospital Accounts Payable (AP) departments to facilitate payments.
• Maintain accurate and up-to-date records of collection activities and payment status in accounting software.
• Act as the primary point of contact for billing inquiries and payment-related questions from clients.
• Investigate and resolve billing issues, documenting all activities in AR tracking software or CRM systems.
• Assist in creating and sending invoices in accordance with contract terms and client billing requirements.
• Verify documentation for billing such as POs, contracts, and class rosters to ensure timely payments.
• Help maintain accurate customer billing accounts and update payment terms when needed.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of experience in Accounts Receivable, Collections, or Billing, preferably in healthcare or education settings.
• Hands-on experience with ERP systems (e.g., Sage Intacct or similar).
• Previous experience collaborating with hospitals or large healthcare facilities in finance or collections roles.
• Knowledge of US billing and collections processes is a plus.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent English communication skills (written and verbal).
• Strong attention to detail, problem-solving skills, and the ability to maintain professionalism in client interactions.

• Above-industry salary package and incentives
• Comprehensive HMO benefits and life insurance from day 1
• Free learning and development courses for your personal and career growth
• Dynamic company events
• Opportunities for promotion
• Free meals and snacks

We are seeking a detail-oriented and tech-savvy Accounts Receivable Portal Specialist to oversee invoicing and collections across a wide range of customer portals. This role supports approximately 170 customer accounts, representing $500K–$1M in monthly revenue. The ideal candidate will have hands-on experience with third-party invoicing platforms and a strong grasp of A/R processes, ensuring accuracy, timeliness, and compliance in all transactions.

Key Responsibilities

• Manage invoicing and collections for 170 customer accounts using portal-based systems
• Upload invoices from internal systems into customer-specific portals with precision and timeliness

• Navigate and process invoicing across platforms such as

• Ariba

• Coupa
• Taulia
• Transcepta
• Aeroxchange
• Jaggaer

• Other client-specific portals

• Exostar (preferred) may require background checks)

• Collaborate with the Customer Care team to resolve disputes, discrepancies, and rejected invoices

• Conduct regular audits to ensure invoice accuracy and compliance
• Monitor aging reports and assist with collections to ensure timely payments

Shift Schedule

Monday - Friday 8AM - 5PM CST

• 2+ years' experience in accounts receivable and portal-based invoicing

• Familiarity with third-party platforms listed above

• Strong attention to detail and organizational skills
• Ability to work independently and manage multiple accounts
• Excellent communication and problem-solving abilities

Job Overview: We are seeking a detail-oriented and tech-savvy Accounts Receivable Portal Specialist to oversee invoicing and collections across a wide range of customer portals. This role supports approximately 170 customer accounts, representing $500K–$1M in monthly revenue. The ideal candidate will have hands-on experience with third-party invoicing platforms and a strong grasp of A/R processes, ensuring accuracy, timeliness, and compliance in all transactions.

Key Responsibilities:

· Manage invoicing and collections for ~170 customer accounts using portal-based systems

· Upload invoices from internal systems into customer-specific portals with precision and timeliness

· Navigate and process invoicing across platforms such as:

o Ariba

o Coupa

o Taulia

o Transcepta

o Aeroxchange

o Jaggaer

o Other client-specific portals

o Exostar (preferred; may require background checks)

· Collaborate with the Customer Care team to resolve disputes, discrepancies, and rejected invoices

· Conduct regular audits to ensure invoice accuracy and compliance

· Monitor aging reports and assist with collections to ensure timely payments

Qualifications:

· Proven experience in accounts receivable and portal-based invoicing

· Familiarity with third-party platforms listed above

· Strong attention to detail and organizational skills

· Ability to work independently and manage multiple accounts

· Excellent communication and problem-solving abilities

Drive Accuracy and Growth in World-Class Business Services

Strong foundations aren't just built onsite-they're reinforced in the books. Step into a global career in accounting and business services, supporting construction projects that go beyond borders. From billing to collections, your role keeps developments rising while your career growth stands tall right here at home.

What You'll Do

Be part of our client's team as an Accounts Receivable Specialist, managing daily invoicing and collections to keep projects running smoothly. You will take charge of billing, payments, reporting, and customer relations while ensuring compliance and accuracy in every transaction.

Role Snapshot

Employment type: Full-time

Shift: Night shift

Work setup: Hybrid, Makati

Perks & Rewards

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Night differential pay to maximize your earnings
• Hybrid work arrangement
• Prime office location in Makati (near MRT, restaurants, banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to office gyms with a physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited employee referral incentives
• Standard government and Emapta benefits
• 20 annual leaves (5 convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

What You'll Bring

• Minimum of 3 to 5+ years of direct experience in Accounts Receivable, preferably as a lead in a busy construction company
• Experience in construction project billings (essential)
• Ability to handle a high volume of work while maintaining attention to detail
• Strong organizational skills with the ability to prioritize and multitask
• Solid understanding of construction billing processes, including AIA billing, progress billing, and retention
• Proven ability to manage and meet critical deadlines
• High level of discretion in handling sensitive and confidential information
• Proficiency in advanced Excel, Word, PowerPoint, and Adobe-based software
• Excellent written and verbal communication skills
• Proficiency in accounting software (e.g., QuickBooks, Sage 300, or similar), particularly construction industry modules

What You'll Handle

• Billing and Invoicing: Prepare and submit invoices for multiple fixed-price and cost-plus construction projects each month
• Progress Billing: Collaborate with the project management team to generate and submit progress billings and supporting documents in line with contract terms, including holdback amounts; track and follow up on holdback releases
• Payment Processing: Review, code, and input daily outgoing invoices and incoming payments; apply payments to customer accounts and job numbers
• Reporting and Forecasting: Generate and analyze weekly Accounts Receivable aging reports and other financial reports; forecast future collection schedules
• Discrepancy Resolution: Research and resolve discrepancies in account values with customers; reconcile accounts receivable ledgers to ensure all transactions are accurate and discrepancies are resolved
• Collections: Manage overdue accounts in a timely manner; communicate with clients to resolve payment issues and ensure prompt, full payment
• Bank Transactions: Monitor incoming bank transactions daily to keep the Accounts Receivable system updated
• Vendor/Supplier Relations: Act as the primary contact for client billing inquiries; assist in receiving and tracking vendor/supplier preliminary notices, lien holdback release requirements, submittals, and releases
• Documentation: Maintain organized and up-to-date customer files, including contracts, change orders, billing records, and correspondence
• Customer Account Management: Enter new customers into the accounting system; build and maintain professional relationships with customers' Accounts Payable departments via email, phone, and in-person communication
• Compliance: Ensure all financial activities comply with company policies, construction industry standards, and legal requirements

Meet the Client

Our client is a trusted name in accounting and business services for the construction and property development sector, with operations across the Arctic region of Canada. Since 1995, they have been delivering large-scale real estate, construction, and investment solutions while upholding values of innovation, community partnership, and workforce development. Their commitment to excellence has positioned them as a leader in Arctic development, fostering meaningful careers and global collaborations.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra