82 34 Executive Assistant jobs in the Philippines

The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant will provide virtual support to the Vice President, Global Head of Digital Experience at Manulife, offering high-level administrative assistance. Key responsibilities include, but are not limited to, calendar management, arranging travel and expenses, coordinating leadership meetings, managing the team newsletter, and providing office management support to the team.
**Role and Responsibilities**
+ Provide comprehensive administrative support to the executive, including managing calendar, scheduling meetings, organizing travel arrangements and handling expense reimbursements.
+ Organizing travel itineraries including visas, and processing expenses (experienced with Concur or similar system).
+ Adept with scheduling across multiple time zones.
+ Arrange technology desk side support for the executive when required.
+ Lead information gathering and prepare presentations for Townhalls and key team meetings. Coordinate logistics, including room bookings and arranging refreshments. Support in agenda preparation, minute-taking, and action item follow-up.
+ Draft monthly team newsletter showcasing wins, important team news and upcoming activities/reminders.
+ Provide general office management support to the team
+ Assist in planning and executing departmental social events.
+ Ensure seamless onboarding and offboarding of team members, both on-site and remote, including summer interns.
+ Coordinate employee transfers and manage related processes.
+ Maintain team materials, such as organizational charts, onboarding decks and team distribution lists.
+ Maintain and organize SharePoint Site and MS Teams Channel for internal communication.
+ Office supplies coordination.
+ Support adhoc requests for the team within reason.
**Qualifications**
+ 6+ years of relevant experience as an executive assistant, administrative assistant or similar role.
+ Strong oral and written communication skills required to interact with senior officers and representatives.
+ Strong organizational and time management abilities, with a keen attention to detail.
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through).
+ Proficient in making reports and deck/presentations.
+ Advanced Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Highly collaborative and results-oriented.
+ Ability to handle sensitive and confidential information with discretion.
+ Strong interpersonal skills and the ability to work effectively with diverse teams.
+ Proactive and resourceful, with strong problem-solving skills.
+ With basic Project Management skills.
+ Ability to work independently and manage multiple priorities in a fast-paced environment
**When you join our team:**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

**Schedule appointments, organize meetings, and ensure the Directors are informed and prepared for the meeting**
- **Coordinate and negotiate with vendors for company purchases**
- **Experience with Online Transactions (online purchase, online airline booking, etc)**
- **Organize and maintain electronic and paper files**
- **Support and Oversee Director’s Personal Business. Act as personal assistant to the directors.**
- **Permanent Work from home**

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company Christmas gift
- Company events
- Health insurance
- Life insurance
- Opportunities for promotion
- Paid training
- Pay raise
- Promotion to permanent employee
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Early shift
- Monday to Friday

Supplemental pay types:

- 13th month salary
- Anniversary bonus
- Bonus pay
- Overtime pay
- Performance bonus
- Tips

COVID-19 considerations:
Permanent Work from home

**Experience**:

- Executive Assistant: 1 year (preferred)

Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- **JOB REQUIREMENTS AND SKILLS**:_
- Graduate of any 4 year course
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Willing to be assigned in Mayamot, Antipolo

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Antipolo, Rizal: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)

Act as the point of contact among executives, employees, clients and

other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Oversee the performance of other clerical staff
- Format information for internal and external communication - memos,
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

**Salary**: Php20,000.00 - Php30,000.00 per month

**Benefits**:

- Paid training

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Pasig City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)

Prepares reports by collecting and analyzing information.
- Represents the executive by attending meetings in the executive’s absence and speaking for the executive.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff and following up on results.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company Christmas gift
- Company events
- Employee discount
- Health insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee

Schedule:

- 8 hour shift

Supplemental pay types:

- 13th month salary
- Anniversary bonus
- Bonus pay
- Performance bonus

Ability to commute/relocate:

- Quezon City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)

**JOB DESCRIPTION**

**DUTIES & RESPONSIBILITIES**
1. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
2. Manage weekly schedule of the President and VP.
3. Prepare all signing duties for President and VP.
4. Filing and retrieving corporate records, documents, and reports
5. Attend meetings and keep minutes
6. Receive and screen phone calls and redirect them when appropriate
8. Make travel arrangements for executives
9. Handle confidential documents ensuring they remain secure
10. Prepare invoices or financial statements and provide assistance in bookkeeping
11. Maintain electronic and paper records ensuring information is organized and easily accessible
12. Assist and support new store opening
13. Assigned to manage True Blue Coffee Machine
14. Set-up monthly Morning Assembly
15. Conduct research and prepare presentations or reports as assigned

**MINIMUM REQUIREMENTS**
1. Proven experience as executive assistant/secretary or similar administrative role
2. Computer literate
3. In depth knowledge of office management and basic accounting procedures preferably.
4. Familiarity with basic research methods and reporting techniques
5. Excellent organizational and time-management skills and multitasking abilities.
6. Outstanding communication and negotiation abilities
7. Integrity and confidentiality
8. Degree in business administration or relative field
9. Possess diligence and competence.

**Salary**: From Php15,000.00 per month

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Ermita, Manila: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)

Perform clerical and administrative tasks
- Assist the (HRIS) Manager for the day-today operations
- Safekeeping/filing of documents
- Sort and review incoming documents and complete updated file of reports
- Making, preparing of reports

QUALIFICATIONS
- Proficient in English and computer skills (Has knowledge in using MS Office, spreadsheet)
- With good communication and interpersonal skills
- Very organize and detailed oriented
- Willing to work in Makati
- Can start immediately

Schedule:

- 8 hour shift

**Language**:

- English (preferred)

Act as the point of contact among executives, employees, clients and

other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Oversee the performance of other clerical staff
- Format information for internal and external communication - memos,
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

**Salary**: Php20,000.00 - Php30,000.00 per month

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Pasig City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)

Act as the point of contact among executives, employees, clients and

other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Oversee the performance of other clerical staff
- Format information for internal and external communication - memos,
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

**Salary**: Php20,000.00 - Php30,000.00 per month

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Pasig City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)