30 Virtual Assistant Nonvoice Work From Home Full Time jobs in the Philippines

This is a remote position.

Virtual Rockstar is seeking a professional, detail-oriented, and highly organized Medical Virtual Assistant to provide full-time support to our client’s busy pediatric clinic. This remote role involves front-desk responsibilities, patient communication, and administrative tasks that are essential to delivering high-quality care. You’ll work closely with the office manager to ensure a seamless experience for patients and families.

We are looking for someone who is not only skilled and dependable but also professional in demeanor, able to work in a quiet, dedicated space away from others, and capable of managing multiple tasks at once.

About our client:

Our client is a respected naturopathic pediatric clinic located in Scottsdale, Arizona. The practice is dedicated to treating children from birth to 18 years of age using natural medicines and prevention to treat their patients. Their mission is to empower and educate parents so they feel confident in making long-term health decisions for their children. The clinic offers a warm, calm, and supportive environment where parents’ choices are respected, and natural treatment methods are prioritized when appropriate.

Responsibilities

Manage incoming calls and respond to patient inquiries via phone and email

Handle new patient inquiries and assist in converting them into scheduled appointments

Schedule and confirm appointments for established patients

Send and verify completion of patient forms 

Maintain accurate patient records and ensure all documentation is complete

Maintain the appointment calendar and waitlists

Track new patient leads in Google Sheets

Assist with appointment reminders and rescheduling

Coordinate with on-site manager to ensure consistent and efficient communication

Maintain patient privacy and uphold HIPAA standards

Maintain thorough communication and pay close attention to detail

Charm EHR

8x8 (VOIP phone and fax system)

Kajabi

Google Workspace (Gmail, Drive, Calendar, Sheets)

Jotform

Kit

Previous experience in a medical administrative or virtual assistant role

Familiarity with HIPAA compliance and patient confidentiality

Excellent verbal and written communication skills is required

Strong organizational skills with the ability to handle multiple tasks simultaneously

Professional demeanor and ability to work in a quiet, dedicated space free from distractions

Tech-savvy with a willingness to learn new systems

Empathetic, patient-focused, and collaborative

Self-directed with a high level of attention to detail

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines.

This is a remote position.

Virtual Rockstar is hiring a Medical Virtual Assistant on behalf of our partner, a functional medicine practice based in Michigan. The selected candidate will be employed through Virtual Rockstar and dedicated full-time to supporting our partner’s team.

The Medical Virtual Assistant will play a vital role in supporting patients and providers by managing day-to-day administrative operations. This role is heavily focused on front-end medical administrative tasks such as answering phones, scheduling appointments, tracking labs, and managing prior authorization requests. The ideal candidate is detail-oriented, proactive, and highly organized, with strong communication skills.

About the Practice

A patient-centered functional medicine practice in Michigan is seeking a full-time Medical Virtual Assistant to join their growing team. The practice focuses on root-cause healing, functional medicine, hormone therapy, and weight management. Their mission is to help patients achieve meaningful, sustainable improvements in health through compassionate, evidence-based care.

The team values clinical excellence, teamwork, and a WOW patient experience, creating a supportive and collaborative work environment where every team member’s contribution matters.

Responsibilities

Answer and manage phone calls during business hours

Schedule, reschedule, and confirm patient appointments (including program appointments, discovery calls, and orientation calls)

Manage the appointment calendar and front desk chat/email

Check labs (Quest Diagnostics), download reports, upload to patient records, and notify physicians when ready for review

Handle prior authorizations through CoverMyMeds and insurance paperwork

Verify that new patient intake forms are completed, and ensure patient profiles are updated weekly

Enter preferred pharmacy information and patient details into Quest

Support patient telehealth coordination and follow-up

Maintain patient records in the EMR (Healthie)

Track patient progress through programs

Proactively reach out to remind patients to complete labs, surveys, schedule appointments, etc.

Process patient correspondence, FAQs, and inquiries

Collaborate with clinical staff to streamline workflow and reduce administrative burden

RingCentral (may transition to Spruce for communication)

Healthie (Electronic Medical Record system)

Google Workspace (Docs, Sheets, Gmail, Calendar, Drive)

CoverMyMeds (for prior authorization requests)

Quest Diagnostics portal

Prior experience in a medical administrative or healthcare support role (virtual or in-person) preferred

Strong organizational skills and attention to detail

Excellent communication skills (verbal and written)

Ability to multitask and manage competing priorities in a fast-paced environment

Comfortable with phone-based patient interaction

Proficiency with EMR systems and cloud-based tools

Reliable internet connection and quiet, professional remote workspace

Must be available to work full-time during Eastern Standard Time (EST) business hours

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines. 

Empower Operations with Precision — Join Us as Our Virtual Assistant!

Job Overview:

We are looking for a detail-oriented and proactive Virtual Assistant  with a strong foundation in administrative support, bookkeeping, and business operations. This role is essential in maintaining efficiency across finance, CRM, and scheduling functions. If you're organized, tech-savvy, and thrive in remote collaboration, we’d love to hear from you!

 Key Responsibilities:

Why Join Us?

Ready to take your sales career to the next level? Apply now!

Key Responsibilities:

Appointment Management: Efficiently book and manage appointments for roof inspections and client meetings.

Document Management: Accurately upload inspection documents and reports to builders and relevant platforms.

Invoice Assistance: Provide support with invoicing processes, primarily utilizing Xero accounting software.

Administrative Support: Handle data entry, email correspondence, and maintain organized records.

Call Handling: Professionally receive and direct incoming calls as the primary contact for inquiries.

System Proficiency: Use ServiceM8 for job management and scheduling, ensuring tasks are tracked and updated efficiently.

Qualifications:

Strong organizational and multitasking skills

Proficiency in Xero and job management systems (ServiceM8 preferred )

Excellent communication and client-handling abilities

Detail-oriented with a high level of accuracy

Prior administrative or accounting support experience is a plus

Ready to take your Virtual Assistant career to the next level? Apply now and grow with us!

This is a remote position.

This is a remote position.

This role is responsible for providing administrative and compliance support to client service projects, with a strong focus on documentation, accuracy, and coordination. The key duties include preparing client reports, tracking project statuses, reviewing forms, and supporting communication with both internal teams and clients. The ideal candidate thrives in a detail-oriented environment, has strong organizational skills, and can manage multiple tasks independently while staying aligned with compliance requirements.

Key Responsibilities:

Prepare meeting agendas, draft summaries, and maintain client status reports.

Enter and update client information in databases and online portals.

Track and monitor project progress using Monday.com boards.

Organize, validate, and store documents in line with company standards.

Review forms for accuracy and completeness to support compliance.

Assist with email triage by acknowledging, flagging, or escalating items.

Participate in meetings to capture notes and ensure proper follow-through.

Prepare and follow up on compliance forms and required documentation.

Support client deadlines and team deliverables with precise task execution.

Requirements

Bachelor’s degree in Business, Accounting, Project Management, or related field preferred.

Strong proficiency in Microsoft Office, especially Excel.

Familiarity with project management and communication tools such as Monday.com and shared inbox platforms (e.g., Front) is a plus.

Proven ability to work independently in a remote environment.

Excellent written and verbal English communication skills.

Highly organized, detail-oriented, and able to manage multiple priorities.

Strong problem-solving mindset with a focus on accuracy and efficiency.

Employee Benefits

Health and Wellness: Comprehensive HMO coverage for you and your dependents.

Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.

Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.

Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.

Government Benefits: Full support for required government benefits.

Supplemental Pay Types

13th Month Salary: A festive bonus to celebrate the year’s hard work.

Overtime Pay: Compensation for your extra effort and time.

Night Differential: Additional pay for working late hours or shifts.

Incentives: Performance-based incentives to reward your contributions and achievements.

This is a remote position.

Virtual Rockstar is hiring an Operations Administrator on behalf of a rapidly growing pediatric occupational therapy practice that serves children and families across multiple states.

As Operations Administrator, you will play a central role in supporting the CEO, COO, CFO, and broader executive team. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple ongoing projects and deadlines.

You will oversee critical administrative functions, manage high-volume scheduling and onboarding processes, and support leadership in scaling operations. The ideal candidate is proactive, resourceful, and confident in taking ownership of complex projects with minimal oversight.

This practice specializes in nature-based pediatric occupational therapy, blending clinical excellence with outdoor play and family-centered care. Their culture is built on collaborative teamwork, accountability, excellence in service, and a strong belief in the power of nature and relationships to support children’s lifelong health and well-being.

The team values clear communication, ownership of responsibilities, and highly efficient systems that support therapists, families, and leadership. With rapid growth and a multi-state expansion underway, the executive team is seeking a highly capable assistant to provide direct support and ensure smooth operations across all levels of the organization.

Executive & Administrative Support

Serve as a key liaison between leadership, staff, students, volunteers, and external contacts.

Coordinate across departments to ensure smooth execution of executive initiatives.

Support the COO and CFO with ad hoc tasks, strategic follow-ups, and priority management.

Operations & Compliance

Manage park permitting processes across multiple service locations, including permit renewals, insurance updates, and fee submissions.

Oversee contracts with universities for occupational therapy student placements, ensuring proper documentation, scheduling, and onboarding.

Coordinate internship and volunteer programs (40+ volunteers annually), including recruitment, placement, onboarding, and scheduling.

Support Group Assistant hiring: post openings, screen candidates, schedule interviews, and manage onboarding.

Project & Data Management

Input and maintain detailed program data in the EMR system (Therabyte), ensuring accuracy for billing and service delivery.

Process and distribute superbills to families on a scheduled basis (fall, spring, summer).

Monitor, track, and communicate project deadlines via ClickUp and Google Workspace.

Technology & Communications

Update and maintain the company website with staff changes, group openings, and program updates.

Execute one-off operational and marketing tasks, including SEO updates, social media content support, and online platform management.

Record and document processes via Loom to support training and onboarding.

Proven experience as an Executive Assistant, Chief of Staff, or in a senior administrative support role.

Exceptional organizational and time-management skills with the ability to juggle multiple priorities.

Strong written and verbal communication skills; professional and clear communicator.

Ability to work independently, take ownership of tasks, and proactively problem-solve.

Comfortable using and managing multiple platforms, including:

ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms)

EMR systems (e.g., Therabyte)

Acuity Scheduling, Zoom, Google Meet

LastPass, Loom, Squarespace

High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.

Experience working with multi-state practices or organizations experiencing rapid growth is a plus.

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines.