1,850 Executive Assistant Ph jobs in the Philippines

JOB DESCRIPTION & OVERVIEW

Company: CAST PH

Role: Bookkeeper & Administrative Support (URGENT HIRING)

Reports to: Finance Manager

Location: Alabang Ability to commute/relocate:

• Alabang: Reliably commute or planning to relocate before starting work (Required)

Employment Type: Full-Time

Work Location: On-Site

ROLE OVERVIEW

We are seeking a highly organized and detail-oriented Bookkeeper & Administrative Support professional to manage our day-to-day financial operations while providing essential administrative assistance to keep operations running smoothly. This role requires someone who is not only skilled in bookkeeping but also proactive in handling operational and compliance-related tasks.

You will support our Finance Manager in maintaining accurate financial records, reconciling accounts, and preparing reports while ensuring compliance with government requirements. At the same time, you'll provide administrative support by managing files, coordinating documentation, and ensuring deadlines and deliverables are met across the team.

This is an excellent opportunity for someone who enjoys balancing numbers with organizational tasks and thrives in a dynamic, multi-faceted role.

KEY RESPONSIBILITIES.

Bookkeeping (Primary Role)

• Maintain and reconcile accounting software (Zoho Books, Zoho Expense) online accounts weekly
• Clean up historical data and ensure all entries are accurate and categorized properly
• Cross-reference, scan, and attach digital receipts to transactions
• Manage payables and receivables, Track and log reimbursements, credit card charges, and expenses.
• Generate monthly financial reports and cash flow statements
• Collaborate with our internal team to ensure all financial records and requirements are up to date.
• Track and log reimbursements, credit card charges, and expenses
• Prepares and monitors monthly actuals vs budget
• Liases and cooperates with bi-annual auditing by Auditor

Administrative Support

• Maintain shared files (Google Drive etc.) for financial and operational docs
• Creates and maintains all Service Agreement Contracts.
• Track deadlines, recurring tasks, and business licenses or compliance items
• Coordinate with internal staff to collect receipts or missing info
• Keep an internal checklist/timeline of all deliverables across all teams
• Handles and ensures on-time filing and payment of all BIR tax returns, manual books and receipts for annual BIR compliance
• Ensures timely processing and payment of all contractors/vendors/suppliers' billing and invoices
• Assist in processing employee payroll
• Registration, enrollment and payment of government mandatory benefits (SSS, PhilHealth, HDMF)
• Other administrative assistance as assigned from time to time

Who We're Looking For?

• Minimum 2+ years of experience in bookkeeping and/or administrative support
• Proven expertise with online accounting software such as QuickBooks, FreshBooks, Xero, or Zoho Books
• Strong ability to manage multiple deadlines and prioritize tasks effectively
• Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail)
• Skilled in creating and maintaining spreadsheets, as well as preparing financial reports
• Up to date with current billing technologies and applications commonly used by modern bookkeepers
• Highly organized, process-oriented, and detail-focused, with a strong commitment to meeting deadlines

Experience (Required)

• Bookkeeping: 2+ years
• Accounts Payable/Receivable: 2+ years
• Accounting Software: 2+ years

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Application Question(s):

• When reporting numbers to a manager, how do you make sure your communication is clear and professional?
• Have you previously communicated with international clients (e.g., via email or reports)? If yes, please share a brief example or your experience.
• Have you managed shared files or document control systems (Google Drive, Dropbox, etc.)? How do you keep them organized?

Work Location: In person

Responsibilities

• Customer Communication: Handle inbound/outbound calls for orders, returns, and inquiries with professionalism.
• Email Management: Monitor and respond to company inboxes promptly per SOP guidelines.
• Reporting & Data Entry: Run recurring reports (e.g., PO, DGS, payments), validate data, and maintain accuracy.
• Returns Processing: Support returns/exchanges by following SOPs.
• Excel & Data Analysis: Manage spreadsheets, reconcile data, and track system updates.
• General Admin Support: Assist with form completion, recordkeeping, and internal communications.

Experience & Skills

• Excellent English communication skills (written and verbal).
• Proficient in Microsoft Excel (formulas, lookups, formatting).
• Strong organizational and time-management skills.
• Familiarity with ERP systems (e.g., Microsoft Dynamics, Sage, Netsuite) preferred.
• Experience in customer service, administrative support, or data entry roles.
• Tech-savvy with cloud tools like OneDrive and Outlook; accounting software knowledge a plus.
• Detail-oriented, reliable, and able to follow structured SOPs.

Job Type: Full-time

Pay: Php50, Php65,000.00 per month

Benefits:

• Work from home

Work Location: Remote

Cyberbacker Careers is hiring a Full time Administrative Support Specialist role in Taguig, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Evening
• Tuesday: Evening
• Wednesday: Evening
• Thursday: Evening
• Friday: Evening
• Expected salary: ₱30,000 - ₱50,000 per month

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading distributor of fasteners and Class-C components, serving automotive, heavy truck, military, and industrial markets across the U.S. and Mexico. They leverage advanced supply chain solutions - including Vendor Managed Inventory, kitting, and custom logistics - combined with ISO-certified quality and operational excellence. Our client partners with large-scale manufacturers to streamline procurement, reduce costs, and deliver reliable, end-to-end materials management solutions.

About the Role

The Administrative Support Specialist will provide essential administrative and data-entry support to the Sales and Purchasing teams. This role is designed to take over routine, transactional tasks, ensuring accuracy, timeliness, and smooth operations while freeing senior team members to focus on strategic work. The ideal candidate is resourceful, proactive, and able to work independently in a virtual, geographically distributed environment, balancing multiple priorities and collaborating effectively with multiple managers.

What you'll do

• Support Sales and Purchasing teams with routine administrative tasks, including data entry, price library updates, and ERP system updates.
• Follow task guidance, including Loom tutorial videos and SOPs, with minimal supervision.
• Balance and prioritize multiple tasks while reporting to both Sales and Purchasing managers.
• Ensure accuracy, completeness, and timeliness of all assigned work.
• Identify opportunities to improve processes, increase efficiency, and streamline administrative workflows.
• Collaborate effectively with team members across multiple time zones, maintaining clear and prompt communication.
• Learn and adapt to new tools, processes, and workflows, including ERP systems, Excel, SharePoint, and Loom.

What You Bring

• Bachelor's degree in Business, Administration, or a related field preferred.
• At least 3 years of experience in administrative, sales support, or operations roles.
• Proactive, self-starting mindset with the ability to take ownership of tasks without constant supervision.
• Strong multitasking, prioritization, and time-management skills.
• Quick to learn new tools, processes, and software, including ERP systems (Profit 21 preferred) and Microsoft Excel (pivot tables, formulas, queries).
• Resourceful and forward-thinking, with the ability to identify efficiency improvements.
• Strong attention to detail and accuracy in all tasks.
• Excellent communication skills, capable of collaborating effectively with a distributed, virtual team.
• Experience in distribution, inventory management, or ERP systems is highly desirable.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people's career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.

Qualification:

► Degree in Electrical or Mechanical Engineering, or any related field

► With atleast 1 - 2 years experience, but fresh graduates are highly encouraged to apply.

► Proficient in using MS Applications (Word, PPT, Exce)

► Willing to be assigned in Tambo, Parañaque

Job description

► Assist Sales Team by performing Administrative tasks

► Ensure customer satisfaction by maintaining positive and professional attitude toward customers at all times

► Timely answering and responding to customer inquiries as well as handling customer complaints and coordinate with supervisor for possible resolution

► Keep abreast of company's products and services in order to address queries efficiently

► Processing orders, forms, applications, and requests.

► Efficient and accurate input of Sales Order in the system

► Thoroughly and efficiently gathers customer information, access and fulfil customer needs.

► Regularly monitors delivery schedules, from the accuracy of the ship to address given to prompt receiving of our merchandise.

► Forwarding and escalating inquiries to relevant individuals and departments

► Machine troubleshooting and equipment management

► Other reasonable tasks and/or duties incidental to your function or that of the company, which your superiors may ask or direct you to perform.

Job Type: Full-time

Pay: Php18, Php22,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person

John Clements Recruitment, Inc. is hiring a Full time Administrative Support Specialist role in Makati, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning
• Tuesday: Morning
• Wednesday: Morning
• Thursday: Morning
• Friday: Morning
• 2-3 years of relevant work experience required for this role
• Expected salary: ₱40,000 - ₱50,000 per month

Senior Admin Specialist Japanese trading firm BGC Taguig

1. Manage day-to-day assigned administrative work at the office.

2. End-to-end processing of Rotational Staff (RS) Visa applications and proper storage of all documents.

3. Handles golf membership and condo lease of all RS.

4. Provide administrative support to the Admin Dept., including scheduling meetings, organizing travel arrangements, etc.

5. Maintain office filing system and update records.

6. Process expense reports and invoices.

7. Create and update written documents and presentations.

8. Assist with special projects and events as needed.

With 5 or more years of experience in administrative roles.

1-2 years in visa processing, immigration services, or related roles is an advantage.

Ability to thrive under pressure, agile, and responsive to changes.

Knowing golf membership, condo lease processing, and secretarial work is an advantage.

Excellent organizational and time management skills.

Strong written and verbal communication.

Proficient in Microsoft (MS) Office applications.

Experience working in a Japanese or foreign company is an advantage.

Benefits: HMO, 13th month, 15 days (upon regularization, convertible to cash), 15 days (upon regularization, convertible to cash)

Work schedule: Mon - Fri 8:00 AM - 5:00 PM

Interview process: 2 On-site Interviews

About the Company

Our client is a leading Australian provider of solar energy solutions, dedicated to delivering sustainable and innovative energy systems for both residential and commercial clients. They are committed to helping customers reduce energy costs while contributing to a cleaner, greener environment.

They are seeking a motivated and detail-oriented individual to join their team as an
Administrative Support Officer
. This position is critical in ensuring the smooth day-to-day operations of their solar installations, customer service delivery, and internal coordination. You will serve as the bridge between the technical and administrative functions of the business, supporting both field teams and office staff.

Key Responsibilities

Administrative Support

• Process customer documentation including STC claim paperwork, connection applications, and compliance forms.
• Maintain accurate job files, records, and databases.
• Coordinate scheduling for installs, inspections, and maintenance.
• Respond to customer enquiries and provide timely updates on job progress.
• Assist with invoicing, job tracking, and internal reporting as required.

Skills & Experience

• 2+ years of experience in administration, operations, and phone-based customer service, ideally with exposure to the Australian market.
• Proficiency in Xero accounting software is a must.
• Excellent communication skills – both written and verbal.
• High attention to detail with strong organisational and time management skills.
• Proficient in Microsoft Office Suite and comfortable learning new software platforms.
• Ability to multitask and work independently in a fast-paced environment.

Desirable Qualifications

• Experience using CRM systems, preferably Zoho.
• Previous experience in the solar or renewable energy industry is an advantage, though not essential.

Additional Information:

• Engagement: Full-time (40 hours per week)
• Time zone of the shift: 9:00AM - 5:00PM Brisbane Time (AEST / GMT+10:00)
• Rate range: USD /hour

Are you organized and love helping people? Be the friendly face of our clinic Greet patients, manage appointments, and keep our front desk running smoothly. If you thrive in a fast-paced environment and excel in customer service, we want you

Duties & Responsibilities

Front Desk Operations:

Greet and assist patients with check-in/out.

Answer calls, emails, and inquiries promptly.

Appointment Scheduling:

Coordinate and schedule patient appointments.

Maintain accurate patient scheduling records.

Patient Records Management:

Collect and update patient demographic information.

Ensure patient files are accurate and organized.

Billing and Payments:

Generate and process invoices.

Manage payments, issue receipts, and follow up on overdue accounts.

Communication Liaison:

Act as a contact between patients and clinical staff.

Handle patient concerns and escalate issues.

Office Administration:

Monitor and order office and dental supplies.

Support the dental team with administrative tasks.

Basic Qualifications:

· Possess any level or degree in College

· Completion of Senior High School (New Curriculum) or High School Graduate (Old Curriculum)

· Strong Comprehension & Communication Skills

· Willingness to work onsite in Makati

· Ability to work on a graveyard shift

Perks:

· Up to 24,000 PHP Salary package

• 10% Night Differential

• Performance/Client Incentives

SIte Location: Libran House IT Center, Legaspi Street, Legaspi Village, Makati City

Job Types: Full-time, Permanent

Pay: Php17, Php24,000.00 per month

Benefits:

• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Application Question(s):

• Are you amenable to work onsite in Makati?
• Can you work graveyard shift?

Work Location: In person

Date Opened

09/17/2025

Job Type

Full time

Industry

Other/Not Classified

Remote Job

This is a remote position.

Are you detail-oriented, proactive, and tech-savvy? Do you enjoy keeping operations smooth, ensuring compliance, and supporting both admin and light marketing tasks? Looking for a remote role where your organizational skills make a real impact? At ClearDesk, you'll enjoy the stability of long-term placement, the flexibility of working from home, and the opportunity to support U.S.-based healthcare teams by managing caregiver documentation, assisting with hiring workflows, and contributing to team efficiency and communication.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn't limited by geography. With today's technology and high-speed internet, we're able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don't just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That's where you come in.

The Role: Administrative Support Specialist

Imagine being the key player behind the scenes, making sure everything runs smoothly on the administrative side of healthcare support. From managing caregiver certifications and tracking important documents to coordinating schedules and entering applicant data, you're the one keeping things organized, accurate, and moving forward.

Need to follow up with caregivers about expiring licenses or certifications? You've got it covered with timely, clear communication. Assisting with hiring processes or generating reports? You're handling the details that keep the team compliant and informed. Behind every verification and every appointment, you're the team's trusted collaborator managing data, creating systems, and ensuring everything gets done.

You're the person who keeps the process running efficiently, thoughtfully, and without stress. And the best part? You get to do it all remotely, as an essential part of a high-performing U.S.-based healthcare team.

What Your Days Might Look Like:

• Lead and manage caregiver reference checks for all new hires after orientation

• Maintain caregiver certifications in WellSky, ensuring records are complete and up to date

• Run and oversee monthly caregiver expiration reports (driver's license, auto insurance, auto registration, PPD, annual training) and ensure caregivers submit updated documentation on time

• Monitor responses from caregivers regarding expiring documents and follow up as needed through WellSky and office communication channels

• Assist with tracking missed clock-ins/outs and early clock-outs, coordinating resolution with the scheduling team when required

• Support in generating bi-weekly financial and operational reports by entering WellSky data into existing spreadsheets for management review

• Coordinate and schedule client visits for Client Service Managers by contacting clients or their representatives to book appointments based on availability

• Enter approximately 20 new caregiver applicants daily from MyCNA job board searches into the ATS system, preparing candidate information for recruiter review

• Provide backup support with applicant interviews to avoid scheduling overlaps and manage no-shows

• Assist with monthly Documentation Verification Reports (DVP) to ensure compliance with state and company requirements

• Offer general phone support and perform additional administrative tasks as assigned

• Collaborate with corporate marketing on light social media initiatives, such as posting updates or coordinating campaigns when needed

Who We Think Will Thrive in This Role:

• You have experience in administrative, healthcare, or caregiver support roles.

• You're confident using CRMs and cloud tools like WellSky and Microsoft 365.

• You're organized and detail-oriented, great at tracking documents and deadlines.

• You communicate clearly and professionally across phone, email, and chat (e.g., RingCentral).

• You're tech-savvy and thrive in a remote, fast-paced environment.

• You're proactive, reliable, and able to juggle multiple priorities at once.

• You understand compliance basics and can assist with reporting and verification.

• You're a team player, willing to jump into light marketing or social media tasks when needed.

• You are willing to work in a US time zone schedule.

• You can secure the required technical setup, including:

• At least a 720p HD webcam

• A noise-canceling headset

• A primary internet connection of at least 25 Mbps

• A backup laptop, backup internet device, and backup power source

• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM

• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you'll work with clients who respect your time and value your skills. You'll join a remote-first team that genuinely supports you, and you'll see the impact of your work in real, tangible ways that matter to the people you work with.

We don't just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you're making.

Here's what you can expect from us:

• We pay you fairly and on time

• We provide prepaid HMO coverage for your peace of mind

• We help you grow with tools, training, and honest feedback

• We celebrate your wins

• And above all, we actually care

Ready to be part of something that matters?

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from or ).

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.