203 Business Center Operation Assistant General Santos jobs in the Philippines
Executive assistant
Posted 5 days ago
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Executive Assistant
Posted 6 days ago
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Job Description
- Preferably female, aged 25–30 years old, with a pleasing and professional personality br>- Minimum of 3–5 years of proven experience as an Executive Assistant or in a similar role, preferably in a client retention or executive support environment < r>- Experience in providing high-level support to C-suite executives, particularly in fast-paced, confidential settings
- Proficient in Microsoft Office Suite – especially Excel (advanced skills such as VLOOKUP, Pivot Tables, Power Query, data analysis), Word, PowerPoint, and Outlook < r>- Knowledgeable in Power BI and capable of generating reports and dashboards for executive review
- Tech-savvy, with the ability to adapt quickly to new tools, platforms, and office technologies
- Exceptional organizational and time management skills; able to manage multiple tasks, priorities, and calendars efficiently
- Excellent verbal and written communication skills, with strong attention to detail and professionalism in all correspondence
br>Job Description < r>1. Represents the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the president. br>2. Help key executive make consistent decisions by advising them of historical precedents; serving as liaison between them and president. br>3. Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate car; booking other transportation; arranging lodging and meeting accommodations. br>4. Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans br>5. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. br>6. Improves quality results by studying, evaluating, and re-designing processes; implementing changes br>7. Enhances president’s and corporation’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Executive Assistant
Posted 6 days ago
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Job Description
We are seeking a highly organized, proactive, and reliable Executive Assistant to support the CEO in managing day-to-day operations across three growing businesses: a modern beauty studio, an events and bar catering company, and an import/distribution venture. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is comfortable wearing multiple hats. br>
About the Companies
Our core business is a modern beauty studio offering premium services such as Brow Refine, Lash Revive, and Nail Organics. We pride ourselves on exceptional service, refined beauty treatments, and a warm, professional atmosphere.
In addition to the beauty studio, we operate a bar catering and events company, specializing in high-end event planning and logistics, and a product import business that sources and distributes unique items with a focus on quality and innovation.
Key Responsibilities
Beauty Studio (Admin & Operations):
Assist with HR tasks such as staff scheduling, onboarding, and payroll coordination
Monitor inventory levels and liaise with suppliers
Manage studio-related administrative tasks and communications
Events & Bar Catering:
Support permit applications and compliance for upcoming events
Track and manage event timelines, logistics, and vendor coordination
Maintain calendars and documentation for all scheduled events
Import Business:
Monitor and respond to emails on behalf of the CEO
Set up and organize meetings with partners, prospects, and marketing leads
Assist with tracking orders, product catalogs, and marketing materials
Qualifications & Skills:
Proven experience in executive assistance, office administration, or operations
Strong organizational and multitasking skills
Excellent verbal and written communication
Tech-savvy (Excel, email/calendar tools)
Able to work independently and manage shifting priorities across businesses
Trustworthy and discreet with sensitive information
Executive Assistant
Posted 6 days ago
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Job Description
Minimum of 3-5 years of experience as an Executive Assistant or similar role, br>preferably in client retention environment
xperience supporting C-level executives is highly desirable.
roficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
xceptional organizational and time management skills, with the ability to multitask
and prioritize effectively.
xcellent verbal and written communication skills.
Monthly salary: 25,000
Work Schedule: Monday to Friday
Working hours: 8:30am-5:30pm
Work Location: Makati
Executive Assistant
Posted 11 days ago
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Job Description
Manage and maintain executive’s calendar (appointments, meetings, events) br>Screen and direct phone calls, emails, and correspondence
Prepare and organize documents, reports, presentations, and memos
Maintain and organize filing systems (digital and physical)
2. Communication Management
Draft, review, and send internal and external communications on behalf of the executive
Act as the point of contact between executives, staff, clients, and other stakeholders
Handle confidential or sensitive information with discretion
Represent the executive professionally in all communications
3. Meeting & Event Coordination
Schedule, organize, and coordinate meetings (virtual or in-person)
Prepare agendas, take minutes, and track follow-up actions
Arrange logistics for events, conferences, and off-site meetings
Liaise with participants and ensure all necessary materials are prepared
4. Travel & Itinerary Management
Arrange domestic and international travel (flights, hotels, transportation)
Prepare detailed travel itineraries and expense budgets
Handle travel issues such as rebooking, cancellations, or emergencies
5. Project Assistance & Task Management
Assist in project planning, research, and execution
Track progress and deadlines for executive-led projects
Coordinate with departments and teams to gather information and deliverables
6. Financial & Budgetary Support
Process reimbursements, invoices, and expense reports
Monitor executive’s or department’s budgets and spending
7. Office & Resource Management
Maintain office supplies and equipment for the executive
Coordinate with administrative teams for shared resources
Assist in onboarding of executive’s direct reports or new team members < r>8. Strategic & Advisory Support
Anticipate executive’s needs and prepare in advance < r>Provide summaries, briefs, or recommendations to aid decision-making
Stay informed about company priorities, goals, and confidential initiatives
Act as a gatekeeper and time manager, prioritizing tasks and access
9. Personal Assistance (as required)
Manage personal errands or appointments (if agreed upon)
Book family or personal travel, or assist with non-work scheduling
Handle personal document processing (e.g., visa renewals, insurance, etc.)
10. Leadership Support & Company Representation
Serve as liaison between executives and senior leadership or board members
May represent the executive in internal meetings
Uphold the company’s values and support leadership initiatives
Executive Assistant
Posted 11 days ago
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Job Description
- Any bachelor's degree, preferably graduated with Latin honors. br>
Experience:
- Previous experience as an Executive Assistant or in a similar administrative role is an advantage but not required.
Skills:
- Exceptional attention to detail and organizational skills.
- Strong written and verbal communication abilities.
- Proficient in basic computer skills and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Analytical and able to think critically to solve problems efficiently.
- Confident in managing multiple tasks and prioritizing effectively.
- Capable of handling confidential information with utmost discretion.
- Pleasant personality with strong interpersonal skills to interact professionally with various stakeholders.
- Polished and professional appearance.
Personal Attributes:
- Flexible with time and schedule
- Willing to stay-in whenever needed.
- Proactive and self-motivated with a strong work ethic.
- Adaptable and able to thrive in a fast-paced environment.
- Strong sense of responsibility and commitment to excellence.
- Ability to drive with a valid driver’s license
Executive Assistant
Posted 12 days ago
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br>Job Summary
HMO on day one
Receive promising perks and rewards
Experience travel opportunities
Get recognized for what you do
Achieve work-life balance
Improve exponentially with enhanced learning
Responsibilities
Client Specific Tasks:
Act as the point of contact among executives, employees, clients and other external partners
Format information for internal and external communication – memos, emails, presentations, reports < r>Assist with internal & external meetings – take minutes, room bookings, catering, equipment, IT, meeting materials and resources as required < r>Manage executives’ calendars and set up meetings < r>Arrange & co-ordinate travel and accommodation bookings
Arrange corporate events to take place outside of the workplace, such as events and staff appreciation events
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clients
Rack daily expenses and prepare weekly, monthly or quarterly reports
Screen and direct phone calls and distribute correspondence
Requirements
Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
Experience supporting C-level executives in an international environment is preferred
Familiarity with logistics or technology consulting sectors would be an advantage
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software and applications
Flexibility to occasionally adjust working hours to accommodate different time zones
Have the availability to travel internationally from time to time
Proficiency in collaboration and delegation of duties
Strong attention to detail, particularly in document preparation and calendar management.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Proactive approach to anticipating needs and managing priorities.
Exceptional interpersonal skills
Upholds a strict level of confidentiality
Excellent verbal and written communications skills
Friendly and professional demeanor
Outstanding organizational and time management skills
Must be willing to work in a fast-paced environment
Must be ok to work on site Ortigas and Cubao
No work schedule preference
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Executive assistant
Posted 14 days ago
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Executive Assistant
Posted 14 days ago
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Job Description
Salary: ₱30,000 - ₱45,000 per month br>Job type: Full-time
Work Schedule: 10:00 PM to 6:00 AM Philippine Time (8 hours a day, 5 days a week)
Location: Work From Home
Responsibilities:
- Maintain and update task/project management tools (Monday.com and GoHighLevel).
- Track task assignments, due dates, and follow-ups across team projects.
- Send daily or weekly summaries, highlighting what's on track, overdue, or blocked.
- Document new Standard Operating Procedures (SOPs) and keep them organized.
- Manage inbox and communication filtering, including handling routine emails.
- Schedule and manage internal team check-ins, and record and translate meeting notes into action items.
- Support client fulfillment by maintaining deliverable trackers and ensuring timely communication.
- Assist with hiring and onboarding, including coordinating interviews and helping new team members.
Qualifications:
- Bachelor’s degree with executive-level experience. < r>- Proficient in project and task management, using tools like GoHighLevel, Monday.com, Slack, and Google Drive.
- Strong process orientation with experience in creating and maintaining SOPs.
- Excellent communication skills for managing inboxes and scheduling.
- Ability to manage time and calendars effectively.
- Detail-oriented with proactive problem-solving skills.
Tools You'll Use Frequently:
- Monday.com: (project management)
- GoHighLevel: (CRM + Sales Pipeline)
- Gmail & Google Calendar: (Email + Scheduling)
- Slack: (Team & Client Communication)
- Google: Docs & Spreadsheets (SOPs)
- Canva: (Light Graphic creation, social asset resizing)
Benefits:
- SSS, PhilHealth, Pag-Ibig
- 13th Month
- HMO
- 10 Vacation Leave & 10 Sick Leave
- Maternity / Paternity Leave
- Severance Pay
Executive Assistant
Posted 15 days ago
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Job Description
br>Education:
- Any bachelor's degree, preferably graduated with Latin honors.
Experience:
- Previous experience as an Executive Assistant or in a similar administrative role is an advantage but not required.
Skills:
- Exceptional attention to detail and organizational skills.
- Strong written and verbal communication abilities.
Compensation and Benefits:
- Starting salary of Php 25,000 to 30,000 per month.
- Performance-based incentives.
- Opportunities for local and international travel.
- Accommodation provided for stay-in arrangements.
- Comprehensive health benefits.
- Professional development opportunities.
- A supportive and dynamic work environment.
- Proficient in basic computer skills and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Analytical and able to think critically to solve problems efficiently.
- Confident in managing multiple tasks and prioritizing effectively.
- Capable of handling confidential information with utmost discretion.
- Pleasant personality with strong interpersonal skills to interact professionally with various stakeholders.
- Polished and professional appearance.
Personal Attributes:
- Flexible with time and schedule
- Willing to stay-in whenever needed.
- Proactive and self-motivated with a strong work ethic.
- Adaptable and able to thrive in a fast-paced environment.
- Strong sense of responsibility and commitment to excellence.
- Ability to drive with a valid driver’s license