1,515 Admin Liaison Staff Head Office Pasay jobs in the Philippines

Executive Assistants support Directors, Vice Presidents (VPs) and other business leaders. Common Executive Assistant job responsibilities include:

• Managing their employers' calendars and schedules
• Answering or screening emails, calls and in-person appointments
• Coordinating travel and logistics for business trips, including booking travel, preparing itineraries and supporting executives in completing expense reports
• Managing documents and confidential information with appropriate discretion
• Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff
• Serving as the liaison between executives and internal/external partners
• Assisting with special projects by coordinating resources and tracking progress

Pag-asa Steel seeks an Executive Assistant who will be responsible for supporting senior executives, including administrative duties and resource management.

• Bachelor's Degree
• Proven experience as an administrative assistant, senior executive assistant, or other secretarial position
• Knowledge of standard office administration, contracts, and document management procedures
• Proficiency in Microsoft Office (Excel, Powerpoint, Word) and email software mandatory; experience with ERP and reporting software a plus

Job Objective:

To provide support to the Executive office in the various tasks that are necessary in maintaining a smooth and efficient workflow process.

Specific duties and responsibilities:

• Manage and maintain the calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, calls, and correspondence.
• Prepare, review, and edit reports, presentations, and other documents for accuracy and clarity.
• Coordinate logistics for meetings, conferences, and events, including agenda preparation and follow-up actions.
• Serve as a liaison between the executive office and internal/external stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Assist in project management, tracking progress, and ensuring deadlines are met.
• Perform general administrative tasks such as filing, data entry, and office management

Job Qualifications:

• Bachelor's degree in business administration, Communications, or a related field preferred.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

The Office Manager provides high-level administrative function ranging from but not limited to coordination of information flow, handling of confidential company documents, and providing support to internal departments that report to the Assistant Vice President.

Job Qualifications:

• Graduate of any 4-year course
• At least 2 years of related work experience
• Proficient in preparing weekly and monthly reports
• Knowledgeable in using presentation tools (e.g., PowerPoint, Canva)

Job Description

• Handles and facilitates approval of relevant company documents and other transactions
• Prepares memos, minutes of meetings and other business correspondences
• Receives and screens all incoming calls in the Nursing Office
• Maintains and updates office records
• Receives and accommodates visitors to the Nursing Office
• Prepares and arranges materials needed for meetings and other activities
• Prepares and routes relevant documents for office expenses and reimbursements
• Requests for the monthly office supplies of the Nursing Office
• Manages the schedules, meetings, and other activities of the Nursing Office
• Monitors incoming and outgoing documents
• Compiles daily, weekly, monthly and annual reports of all departments in the Nursing Office
• Schedules applicants for interview with the Assistant Vice President
• Coordinates the performance appraisal of the employees under the Nursing Services Division
• Plans travel and accommodation arrangements and detailed itineraries for the Assistant Vice President
• Performs other related tasks

Deliverables

• Strategic Planning Reports
• Budget Presentation Reports
• Other Year-End Reports
• Monthly - LeadCom Reports, Mancom Reports, Other Monthly Reports
• Weekly and Daily - Department Reports

Benefits

• Life insurance coverage
• Company leaves
• Birthday leave
• Hospitalization benefits
• Annual physical examination
• Free vaccination
• Free parking
• Free uniform
• Educational assistance program

Job Types: Full-time, Permanent

Pay: From Php20,000.00 per month

Benefits:

• Discounted lunch
• Employee discount
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise

Work Location: In person

Main Responsibilities:

• Manage the BD Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare for internal and external meetings — including agendas, materials, notes, and follow-ups.
• Serve as the main point of contact between the BD Manager and internal/external stakeholders.
• Handle confidential information and correspondence with a high level of discretion.
• Draft and prepare reports, presentations, and communications on behalf of the BD Manager.
• Monitor and manage the BD Manager's emails, tasks, and priorities.
• Maintain organized digital and physical filing systems.
• Track key deadlines and deliverables, ensuring the BD Manager stays on schedule.
• Occasionally assist with personal tasks or errands, if required
• Other Responsibilities (When No Agenda is provided by BDM)
• Communicate with clients regarding company matters related to gaming platforms.
• Provide support in coordinating platform-related issues, updates, and user inquiries.
• Assist in compiling client feedback or reports on platform performance.
• Follow up with clients for required documentation or user support requests.
• Support any ad hoc tasks assigned by the BD Manager related to business development or platform management.

Qualifications:

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• Experience as an Executive Assistant, Personal Assistant, or in an administrative support role.
• Excellent organizational, time management, and communication skills.
• Proficient in Microsoft Office or Google Workspace (Docs, Sheets, Calendar).
• Able to maintain confidentiality and handle sensitive information professionally.
• Familiarity with online platforms or gaming environments.
• Experience in a client-facing or business development support role.
• Ability to multitask and adapt in a fast-paced environment.
• Has a pleasing personality, with a courteous and professional demeanor.
• Willing to work on holidays, as required by the BD Manager's schedule.
• Must be willing to work on-site in BGC, Taguig City.

Job Type: Full-time

Pay: From Php30,000.00 per month

Work Location: In person

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Support the leadership team by managing calendars, correspondence, and critical projects. You'll be working closely with executives, handling sensitive information, and ensuring that day-to-day operations run smoothly and efficiently. AI tools will be leveraged to streamline communication, scheduling, and task management, enabling you to work with speed and accuracy.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and prioritize daily tasks.
• Coordinate travel arrangements, expense reports, and logistics for the leadership team.
• Draft and respond to communications on behalf of the executives.
• Organize and maintain internal systems for documents, reports, and records.
• Help manage key projects by tracking progress, ensuring deadlines are met, and following up with teams.
• Act as a liaison between the executive team and other departments, facilitating smooth communication.
• Use AI tools to automate scheduling, create reminders, and generate reports.
• Organize company events, internal meetings, and team activities.
• Prepare materials for meetings, including agendas, reports, and presentations.
• Assist in streamlining operations and improving internal processes.

Requirements:

• 2 to 4+ years of experience as an Executive Assistant or in a similar support role.
• Exceptional organizational, communication, and time management skills.
• Ability to handle confidential information with discretion.
• Advanced proficiency with Google Workspace, Microsoft Office, and project management tools (Trello, Asana, etc.).
• Strong written and verbal communication skills.
• Proven experience with AI tools for scheduling, project management, and communication (e.g., calendar automation, email management, task tracking).
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Strong attention to detail and ability to adapt to changing priorities.
• Experience in a remote work environment and the ability to thrive in a virtual setting.

• Bachelor's degree in Business, Public Administration or Communications,
• At least 3 - 5 years' experience in executive support
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• High level of discretion and professionalism
• Familiarity with legislative processes and political protocols
• Experience working with officials or political campaigns
• Social media savvy (FB, X, Instagram, TikTok, etc.) with hands-on experience in posting, monitoring, and engagement.
• Willingness to work flexible hours and willingness to travel anywhere, including on short notice
• Willing to work in Makati

Key Responsibilities:

• Manage scheduling, meetings, and correspondence for the department.
• Assist in organizing events, training sessions, and team activities.
• Act as the first point of contact for visitors, ensuring a hospitable and professional experience.
• Maintain office supplies and coordinate with vendors as needed.
• Prepare reports, presentations, and departmental documents.
• Support team members with daily administrative tasks and special projects.
• Ensure smooth operations within the department through effective coordination and communication.

QUALIFICATION

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 3 years exp as Executive Assistant, department assistant
• Strong interpersonal skills with a pleasing personality and a customer-friendly attitude.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office tools.
• Excellent organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Professional appearance and a positive demeanor.
• If you have a
• charming personality
• Experience using Microsoft office, Can do reports

Job Types: Full-time, Permanent

Pay: Php30, Php50,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Paid training

Education:

• Bachelor's (Required)

Experience:

• Department Assistant: 2 years (Required)

Work Location: In person

Overview:

Under general direction, performs a variety of complex, highly responsible, sensitive and confidential office, administrative, and secretarial support functions for the Clerk of the Board and Executive Leadership; and performs related duties as assigned. The Executive Assistant will have the ability to exercise good judgment and confidentiality in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Key Deliverables:

The Executive Assistant is responsible for the daily activities and responsibilities given by the CEO, delivering the following:

· Serves as the primary point of contact for internal and external constituencies on all matters about the executive office.

· Acts as confidential executive assistant to the Clerk of the Board and Executive Leadership; provides a wide variety of clerical and administrative support; resolves concerns and complaints in a timely and accurate manner; follows up with staff as necessary for detailed information to be included in the response.

· Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board.

· Provides a bridge for effective and efficient communication between the executive office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

· Gathers and analyses data on a variety of administrative and policy matters; develops recommendations and prepares and presents related reports.

· Provides administrative support to the executive leadership and members of the leadership team. Some areas may include scheduling meetings, maintaining, and updating executives' daily calendars, managing incoming and outgoing phone calls, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, mailing, or overnighting letters/packages, establishing and maintaining electronic and paper files, copying, and faxing.

· Acts as a "gatekeeper" by managing the executive leadership's calendars. This involves using discretion in identifying critical items, setting up meetings, and making scheduling changes with minimal involvement by the executive leadership.

· Plans, coordinates, and ensures the executive leadership's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive leadership's time and office.

· Serves as recording secretary to internal agency committees (Data Management/Records Committees), schedules meetings, prepares agenda, and takes minutes.

· Handles information of a highly confidential and critical nature regularly, including the orchestration of reports and data regarding Bargaining Units.

· Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness, and compliance with District standards, policies, and procedures.

· Takes initial steps to facilitate the resolution of urgent/complex issues and notifies the supervisor.

· Arranges travel, hotel accommodations, and meeting planning as necessary for the executive leadership and as well as other members of the team as applicable.