What Skilled Administrators Jobs are in the Philippines?

Position Type : Full-time

Location: Philippines (Remote)

Schedule: Monday-Friday, 9:30 AM - 5:30 PM AEST

Contract Type: Temporary 3-month contract, with the possibility of becoming an ongoing role for the right candidate

About the Company

Our client is an AU-based global toy company dedicated to inspiring, encouraging, and exciting kids of all ages around the world. With a growing portfolio of owned brands and global licensing programs, they design and deliver innovative products that bring fun to children and partners across 54+ countries.

Headquartered in Melbourne, Australia, with offices in Shanghai and Hong Kong, and sales teams across the US and Europe, the company is fast becoming known as a creative hub in the toy industry. Their culture is built on curiosity, courage, creativity, and inclusion, encouraging every team member to learn, grow, and bring fresh ideas to life.

About the Role

We are looking for a Packaging Graphic Designer with strong vector illustration skills to support the internal creative team across licensed sticker design, packaging artwork, final art, and packaging mock-ups.

The ideal candidate has strong experience in packaging graphic design, print-ready artwork preparation, dielines, and production file setup, with the ability to create or refine clean vector illustrations for licensed stickers, decals, product graphics, and related consumer product artwork.

This role is best suited for a designer who is highly detail-oriented, comfortable working with brand guidelines and licensed assets, and capable of preparing polished, production-ready files for internal review, client approval, and factory handoff.

Responsibilities

• Packaging Artwork Creation: Lead the creation, refinement, and adaptation of packaging artwork across multiple product lines, based on project requirements, creative direction, and brand guidelines.
• Packaging Mock-Ups (Pack Mocks): Develop and produce packaging mock-ups to support internal reviews, sales presentations, and retailer submissions.
• Final Art (FA) Preparation: Prepare production-ready final art files for factory handoff, ensuring accuracy, quality, dieline alignment, and correct file formatting.
• Artwork Revisions & Version Control: Manage artwork updates and revisions across packaging formats, ensuring version control and file accuracy throughout the production cycle.
• Stakeholder Collaboration: Li aise with internal stakeholders and production teams to ensure packaging artwork meets brief, brand, and technical requirements.
• Licensed Sticker Artwork Support: Create, adapt, and refine licensed sticker designs, decals, and vector-based artwork while ensuring alignment with brand and licensing requirements.
• Sticker Design Support: Support the internal design team with overflow sticker and license artwork output across multiple styles, themes, and product lines.
• Brand Guideline Compliance: Ensure all packaging and sticker artwork follows licensed brand guidelines, internal creative direction, and technical production requirements.
• File Organization & Version Control: Maintain organized design files, follow naming conventions, and ensure updated versions are easy to access, review, and hand over.
• Quality Control: Review artwork for consistency, visual appeal, technical accuracy, print readiness, and overall production quality.

Competencies and Qualifications

Must-Have

• Proven experience as a Packaging Graphic Designer with a strong portfolio of consumer product, toy, or FMCG packaging work.
• Demonstrated experience producing final art (FA) and packaging mock-ups for physical products.
• Strong proficiency in Adobe Illustrator and Photoshop.
• Solid understanding of print production, dielines, bleed, trim, color modes, layers, links, and production file setup.
• Solid vector illustration skills, with the ability to adapt and refine existing character or graphic artwork into clean, production-ready vector files.
• Strong attention to detail with the ability to deliver high-quality work quickly without compromising standards.

Nice-to-Have

• Experience designing for toys, kids’ products, stationery, novelty items, collectibles, or consumer goods.
• Experience working within licensee brand guidelines or licensor style guides.
• Familiarity with sticker design, decal, or label artwork for physical products.
• Experience with AI image generation tools or AI-assisted design workflows.

Key Qualities

• Highly organised with strong attention to detail.
• Able to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Creative mindset with an interest in toys, entertainment and digital marketing.
• Self-motivated and capable of working independently in a remote environment.

What We Offer

• 100% Remote Work – Work from anywhere in the Philippines.
• Career Growth Opportunities – Gain hands-on experience, and continuous learning.
• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,600 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Smart & Biggar is currently looking for Administrative Clerks to join and support our various teams with day-to-day workflow.

This is a great entry-level opportunity for recent graduates or individuals interested in launching a career in professional services.

Responsibilities.

• Review formal correspondences and prepare client reporting letters
• Invoice clients and prepare payment submissions
• Process incoming emails
• Manage due dates and client data in our file system
• Communicate with lawyers, agents, and support staff
• Handle sensitive client information securely
• Other duties may be assigned or amended as required

Qualifications, competencies and experience.

• One year of administrative or office experience
• Strong oral and written communication skills in English
• A great team player with excellent attention to detail
• A strong ability to prioritize a large workload
• Highly organized and proactive
• High proficiency in MS Office and ability to learn new software and technology quickly

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

We’re excited you’ve considered to Be More with iQor. From Customer Interactions to Product Support, we’ll help you reach, stretch and realize your potential. Grow More with your own customized career path. Learn More with award-winning training. Earn More with industry-leading compensation. And Care More in a culture that treats you like family and gives back to your community. A world of opportunity is waiting. Let’s get started!

Job Summary:

Negotiates contracts with cleaning services, waste management and recycling, catering and security, internal and external mail and ground maintenance and amendments as appropriate.

Responsibilities:

• Utilizes tools to monitor departmental contractual cost and cost trends.
• Coordinates functions held on site, with respect to facilities and catering.
• Provides feedback to peers and appropriate managers.
• Assists in the preparation of department forecasts.
• Helps compare forward forecast results to historical actual results for trend assessment and analyses.
• Maintains and develops documentation for responsible area.
• Performs other duties as assigned.

Skills Requirements:

• 3 or more years of experience.

Education Requirements:

Bachelor's Degree, First Degree, Trade/Vocational School certificate or Equivalent required. Degree in Electronics, Electrical Engineering, Technology, Industrial Engineering or related field preferred.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management
• Preparing for meetings
• Responding to emails and document requests.
• Serve as the primary point of contact for internal and external communications.
• Prepare reports, presentations, and correspondence as needed.
• Organize and maintain filing systems for confidential documents.
• Assist in planning and executing company events or meetings.
• Maintain professionalism and confidentiality at all times.

Qualifications

• A minimum of 2 years of experience in an administrative role supporting upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools.
• Ability to adapt quickly to changing priorities in a fast-paced environment.
• Demonstrated ability to maintain confidentiality regarding sensitive information.

Qualifications

Students that are required to render mandatory On-the-Job Training (OJT)

• Can start ASAP
• Can provide MOA, Endorsement Letter, Good Moral, and Copy of Grades
• Currently pursuing, Office Administration, or administrative management-related programs
• Amenable to report to Sta. Mesa, Manila and Ortigas, Pasig City offices

Scope of work

• Serve as the primary point of contact for guests and visitors, manage incoming calls, and provide general office coordination and administrative support.
• Create, issue, and monitor gate passes for asset releases and movements.
• Manage office, pantry, and toiletry supplies, including inventory monitoring, replenishment planning, issuance, and monthly reporting to Finance.
• Process recurring office billings and payments, ensuring timely and accurate handling of payables.
• Provide timesheet assistance for resigned employees and support expense report unsuspension activities through Expense Web-ER.
• Administer locker allocation and issuance, maintaining accurate records of assignments and availability.
• Maintain organized records and archives of contracts, billings, purchase orders, and other essential office documents.
• Create, issue, and track non-recurring purchase orders as requested by business units.
• Coordinate procurement activities and vendor accreditation processes, supporting purchasing requirements across departments.
• Participate in office management projects and collaborate with cross-functional teams to support workplace and operational initiatives.

Preferred Skills

• Perform work and provide related deliverables in accordance with The Hub’s Policies and group’s instructions. Consistently demonstrate teamwork dynamics by working as a team member; understand personal and team roles; contributing to a positive working environment by building solid relationships with team members; and proactively seek guidance, feedback, and coaching.

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Profile Requirements:

• Excellent self- leadership, communication, and interpersonal skills.
• Excellent organisational and prioritising abilities.
• Familiarity with relevant software and technology solutions to related to your field.
• Credible professional whose honesty and integrity provide for optimal business relationships.
• Prioritise business needs and be outcomes focused.
• Be able to find solutions to problems that would otherwise prevent you from progress towards and meeting your responsibilities.
• Collaborative meeting and communication style, working well with others and engenders a spirit of trust and teamwork.
• Respectful of what has been achieved with a passion to drive positive and collaborative change for the betterment of the business.
• Foster a fun and relaxed atmosphere while maintaining professionalism. Embraces humour and promotes a positive work environment.
• Qualifications & Experience
• Proven experience in document control, preferably within the HVAC industry or construction sector.

Core responsibilities:

• Key Responsibilities
• Document Management:
• Develop and implement document control procedures and systems.
• Create, manage, and maintain project documentation, including drawings, specifications, and technical reports.
• Ensure all documents are filed and archived according to company policies and project specific requirements.
• DFT-NAT-GEN-PD-0006 | Document Controller | 1.2 | 26/04/2026 | Rejected Page 1 of 4
• Document Tracking and Distribution:
• Track and monitor the status of documents, ensuring that all parties have the most current versions.
• Distribute documents to relevant stakeholders and maintain a record of distribution.
• Coordinate the submission and approval of documents with internal and external parties.
• Quality Assurance:
• Review documents for accuracy and completeness before distribution.
• Verify that documents comply with project specifications and regulatory requirements.
• Address and resolve any discrepancies or issues related to document management.
• Collaboration and Communication:
• Act as a point of contact for document-related queries from project teams, clients, and contractors.
• Facilitate communication between project stakeholders to ensure smooth document flow.
• Provide training and support to staff on document control procedures and systems.
• System Maintenance:
• Maintain and update electronic document management systems (EDMS) and physical filing systems.
• Ensure data security and confidentiality in document handling.
• Regularly back up electronic documents and manage data recovery processes.
• Safety and Compliance:
• Participate in safety training sessions and stay updated on safety policies.
• Create a safe working environment, be ensuring you know emergency procedures.
• Ensure workstation set up promotes good posture and reduces strain.
• Foster an open environment to discuss safety concerns or suggestions with your manager.
• Self-Improvement:
• Demonstrate consistent role model behaviours
• Maintain positive and enthusiastic manner.
• Be proactive about asking for support or training needed for your personal and professional development.
• Accountabilities
• Act as the primary point of contact for Document Control.
• Be responsible for transmitting documents externally and update all internal project folders.
• Foster a culture of continuous learning and skill enhancement within the team.
• Stay informed about industry trends and changes in regulations, implementing necessary adjustments to maintain compliance.
• Communicate effectively with internal and external stakeholders, providing regular document updates.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

Job Description:

The Document Controller / DC for Technical Due Diligence (TDD), in

guidance and with coordination of the Engineering Design Manager is

responsible of the following;

Responsible in the management of all TDD works and all TDD

related works.

To fully coordinate with all inter-Departments of SMDC in relation to

all TDD works and TDD related works.

Preparation and management of all documentations and

correspondences of all TDD works and all TDD related works.

Responsible in archiving of all TDD related documents, reports,

drawings and other related documents of all SMDC projects.

Responsible in monitoring, updating and closing of all TDD works

and all TDD related works from start to finish or completion of TDD

studies, including the issuance of Certificate of Completion / COC to

all engaged 3rd party consultants for TDD.

Must be a graduate of B.S. Engineering courses such as Civil, Mechanical,

Electrical, Sanitary, ECE, Computer, etc., or a graduate of B.S. Computer

Science, Business Management or Business Administration

Preferably with at least three (3) years of extensive work experience as

Document Controller / DC in any consultancy or construction firm, or any

technical related companies plus with a total of at least five (5) years of work

experience.

Board exam passer with a valid PRC license is preferable but not necessary

1. With proven excellent communication (written, verbal and presentation) and

interpersonal skills

2. Self-motivated, decisive, with the ability to adapt to change and competing

demands

3. Professional level of proficiency with MS Project, Excel, PowerPoint and

SharePoint with experience presenting to stakeholders

4. Experience working both independently and in a team-oriented, collaborative

environment

5. Flexible with proven ability to conform to shifting priorities, demands and

timelines through analytical and problem-solving capabilities

6. Must be able to learn, understand and apply new technologies

7. Support diverse and inclusive work environment

8. Proven ability to demonstrate a drive for results and accountability of

business needs